Accounting Assistant

About

State Mechanical Services is a mechanical construction company specializing in commercial and industrial HVAC services. The company is in Aurora, IL and serves the Chicago Metropolitan Area. State Mechanical specializes in mechanical contracting, particularly in the fields of Heating, Ventilating, and Air Conditioning (HVAC). They serve various sectors including commercial, industrial, and energy markets.

Job Summary

The Accounting Assistant will perform routine clerical, filing, and data entry tasks for accounts payable. This position is excellent for entry-level accounting professionals looking to gain experience and exposure with training to successfully carry out a large volume of accounts payable and processing union payroll.

Duties/Responsibilities

• Conducts routine data entry of invoices for accounting records, ensuring accurate categorization and tracking in accounts payable.
• Review statements, invoices, and similar documents for accuracy; alerts supervisory staff of any discrepancies.
• Distributes accounting reports as directed.
• May assist with mail distribution, answering telephones, and other clerical tasks as needed.
• Performs other related duties as assigned.

We will train you how to:

• Process payroll for union employees, ensuring accuracy and compliance with federal, state, and local regulations, as well as union agreements
• Manage tax withholdings and ensure timely submission of payroll taxes and other deductions
• Ensure payroll compliance with union reporting requirements, including benefits, dues, and other deductions
• Responsible for union benefits reporting, ensuring timely and accurate submission of all union benefits contributions
• Prepare and submit certified payroll reports in accordance with local, state, and federal requirements, ensuring compliance with prevailing wage laws and project-specific regulations
• Manage accounts payable, including processing vendor invoices, verifying payment terms, and preparing checks
• Job cost all invoices to the appropriate jobs or projects, ensuring accuracy in job costing entries
• Ensure timely and accurate payment of vendor invoices and reconcile statements as needed
• Assist with the month-end closing process and provide support for audits related to payroll, union compliance, and accounts payable
• Collaborate with HR to ensure accurate employee benefit deductions and payroll adjustments
• Respond to employee inquiries regarding payroll issues or discrepancies
• Maintain accurate and organized documentation for payroll, accounts payable, and job costing processes

Required Skills/Abilities

• Ability to accurately and efficiently enter data into computer software and systems.
• Strong attention to detail and ability to multitask.
• Basic mathematical skills.
• Excellent communication and interpersonal skills.
• Ability to work with confidential information and maintain high ethical standards.
• Proficient in Microsoft Office Suite, including Excel, or related software.

A plus if you have:

• Experience with job costing for projects
• Experience with Excel, including Pivot Tables and V-lookup

Education & Experience

• High school diploma or equivalent
• Associates degree in accounting or finance preferred

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Compensation & Benefits

• $55,000 - $65,000
• Medical, dental, vision, short-term disability, life insurance, 401k with match