Healthcare Executive Assistant (Leigh Orthopedic Surgery Center)

Leigh Orthopedic Surgery Center is offering an excellent opportunity for a Healthcare Executive Assistant to join the team at our state-of-the-art Ambulatory Surgery Center in the Virginia Beach/Norfolk area.

As a Healthcare Executive Assistant, you will work closely with executives and other upper-level management teams. You will be responsible for providing support to managers, other employees, and surgery center visitors by handling a variety of tasks in order to ensure the center runs smoothly and efficiently.

Responsibilities include but are not limited to:

• Document management: Sort documents and records, prepare reports, and analyze and prepare correspondence
• Prepare routine reports, both operational and financial
• Information management: Research information, handle information requests, and protect confidential information
• Billing and human resources: Assist with billing and human resource function, including surgeon dictation tracking, implant records, and operative report notes documentation.
• Opens, sorts, distributes mail to senior management.
• Updates and distributes phone lists, annual registration and licensing obligations, block time availability and various other operational requirements.
• Screen phone calls and office visits, answer phones, and take messages
• Calendar management: Manage the calendars of executives, including scheduling meetings, anticipating preparations, and keeping executives informed of upcoming commitments
• Meeting coordination: Arrange and coordinate meetings, prepare agenda packets, and attend meetings to take minutes
• Supply management: Order office and patient nutrition supplies and manage supply inventory
• Event planning: Plan and execute events, including employee appreciation events, catered lunches and employee gift arrangements

Qualifications

• HS Diploma/GED required; Bachelors in Business or Healthcare Administration preferred.
• Prior experience as an Executive or Admin Assistant required; experience in a healthcare environment is strongly preferred.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) required.
• Excellent verbal and written communication skills with high attention to detail required.
• Must be able to handle multiple projects simultaneously and set priorities.
• Ability to work effectively with staff, patients, surgeons and external agencies.

What we Offer:

1. Monday – Friday opportunity, no nights, and no holidays
2. Competitive salary
3. Healthcare benefits package
4. 401K and Employer Match
5. PTO plan