What are the responsibilities and job description for the Office Assistant - Summer Temp position at Medical Associates?
Medical Associates Health Plans in looking to hire a Summer Temp Office Assistant to support their team! This position will assist with data entry, mailings, and scanning documents. This position will also greet and assist health plan members in person and on the phone.
Where you will be working:
Medical Associates Clinic and Health Plans is a multi-specialty group practice combined with a growing health insurance company. Our 1,100 healthcare and health insurance professionals lead the way in providing quality healthcare and top-notch insurance products in Northeast Iowa, Southwest Wisconsin, and Northwest Illinois. This position is onsite and located at the Medical Associates Health Plans in Dubuque, Iowa.
Schedule: 4-day work week, Monday-Friday 8am-5pm.
Major Responsibilities:
- Data entry of Provider and Member information into the Core Business Systems.
- Answer and direct telephone calls appropriately, take messages, and provide information.
- Create meeting agendas and distribute to appropriate staff.
- Communicate with members/visitors and direct appropriately.
- Process, sort, and distribute incoming mail and faxes to appropriate personnel.
- Mail, fax, or email outgoing correspondence for employees.
- Maintain meeting calendars and order food as needed.
- Scanning and validating documents in file management systems.
- Proficiency with Microsoft Office (Outlook, Word, Excel, Teams, and PowerPoint)
- Mail merges, calendar management, and PDF documents
- Complete all other assigned projects and duties.
Knowledge and Skills:
Experience One to three years of similar or related experience.
Education Equivalent to a high school education.
Interpersonal Skills Courtesy, tact, and diplomacy are essential elements of the job. Work involves personal contact with others inside and/or outside the organization, generally regarding routine matters for purposes of giving or obtaining information, which may require some discussion.
