HR Admin Assistant

Description

SUMMARY:  The HR Admin Assistant will perform administrative tasks and services to support effective and efficient operations of the health center’s human resource department and others as needed.

PRIMARY DUTIES and RESPONSIBILITIES include the following.  Other duties may be assigned:  

• Assists in maintaining accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to the HR Manager or Senior Leader.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Assists in maintaining and monitoring the licenses/registrations/certifications for health center personnel and ensures timely renewal.
• Assists with the preparation and facilitation of Personal Commitee meetings.
• Assists with the recruiting process finding quality applicants for supervisors to interview for vacancies and verifies qualifications and references thus ensuring that the health center is adequately staffed with the best personnel possible.
• Assists in conducting new employee orientation; performing exit interviews; and, if warranted, investigating, and following up on exiting employee’s comments.
• Assists in maintaining and monitoring the performance appraisal system for the health center.
• Assists in ensuring that supervisors review their employees’ job descriptions at least annually.  Assists, in conjunction with the supervisors, in the development of new job descriptions or in updating present ones.
• Assists with the review and updating of the Personnel Policy and Procedures Manual and Employee Handbook as required.
• Assists in conducting regular reviews of the personnel files to assure compliance with regulatory agencies.
• Assists in maintaining current and updated documentation.
• Performs other duties as assigned by supervisor.

Corporate Compliance: It is an essential job element that everyone be compliant with the full law and fully cooperate with the compliance program without fear of retaliations from the organization.

SUPERVISORY RESPONSIBILITIES:  N/A

QUALIFICATION REQUIREMENTS: The requirements listed below are representative of the knowledge skills, and/or ability required: 

EDUCATION AND/OR EXPERIENCE: An Associate's Degree with 2 years’ experience working in an HR department or 5 years’ experience working in an HR department is required, although a certification in Human Resources or a Bachelor's Degree is preferred.  

ESSENTIAL TECHNICAL/MOTOR SKILLS:  Knowledge of EEO/AAP statistical data and report requirements, legal requirements for human resources policies and procedures, and community resources for recruitment and retention of staff.  Ability to use standard office equipment, including computers, photocopiers, and facsimile machines.  Highly proficient in the use of MS Office, including PowerPoint, Outlook, Word, and Excel.

COMMUNICATION SKILLS:  Must have excellent verbal and written communication skills in the English language.  The ability to communicate in other languages is a plus.  Must demonstrate ability to exercise independent judgment, initiative, and tact in dealing with management, supervisors, staff, and the general public.  Must be skilled in interviewing applicants.  Must maintain confidentiality.

MENTAL ABILITIES:  Ability to identify a problem, identify possible solutions, make a decision on one of the possible solutions, implement the decision, and evaluate the results.  Excellent organizational skills and attention to detail.

LICENSES, CERTIFICATES, REGISTRATIONS:  N/A

PHYSICAL DEMANDS: The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, talk, and hear, use hands to finger, handle or feel.  The employee is occasionally required to stoop, kneel, crouch or crawl.  The employee is frequently required to lift and/or move up to 20 pounds.

The special vision requirements for this job are close vision (clear vision at 20 inches or less), color vision (ability to identify and distinguish colors).

WORK ENVIRONMENT: The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions for this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

MedNorth Health Center provides comprehensive health care services, inside a multi-cultural medical/dental clinic, to all individuals; insured, uninsured, and underinsured. The building is heated in winter and air conditioned in the summer with noise levels of moderate to loud. We serve patients who speak multiple languages and who may need the assistance of an interpreter. In this position one may be subject to exposure to copier toner, correction fluid, bright fluorescent lighting, and continuous personal computer exposure.

This job is a Bloodborne Pathogens risk category III position.

GENERAL EXPECTATIONS:

The employee is expected to attend work on a daily basis and to be at work on time.

The employee is expected to be a team player.

The employee is expected to report absences in accordance with personnel policies and procedures.

The employee's work is expected to be accurate, neat, and thorough, and completed on time.

The employee is expected to have a positive attitude, be cooperative, and considerate of others.

The employee is expected to be dependable and is expected to accept responsibility for assignments and duties given.

The employee is expected to dress and act in a professional manner and adhere to all safety standards.

The employee is expected to participate in staff meetings, be courteous and polite with patients and other staff.

The employee is expected to maintain confidentiality.

Qualifications

Salary : $17 - $22