Administrative Assistant - Payroll

Overview

Memphis-Shelby County Schools is seeking dynamic educational champions ready to position our district as a national exemplar of education transformation. We need leaders with a fierce commitment to actualizing a bold vision that yields ambitious outcomes for more than 110,000 students and families across the Memphis-Shelby County area. The reality is that we can do better for kids, and we will with the right leaders in place. The most successful candidates believe that more is possible for Memphis and are

• Courageous Thinkers & Doers Prepared to navigate and thrive in a complex and ambiguous environment on day one, present innovative ideas to address systemwide issues, and execute sustainable plans toward transformation.
• Solutions-Oriented See the possibilities, demonstrate the capacity to synthesize information and adjust short and long-term goals, and consistently find a window when doors close to deliver measurable results for kids and families.
• High-Performing Gamechangers Leader of leaders with the capacity to mobilize and empower an outstanding team, make people-centered data-informed decisions, and operate with a relentless hyperfocus on removing stubborn barriers that destroy the hopes and dreams of too many of our students.
  
  
  

SUMMARY DESCRIPTION

Responsible for many of the day-to-day administrative tasks of the office, including handling sensitive documents and records.

• Makes appointments and manage the Director of Payroll’s schedule.
• Greets visitors to the office, answers phone calls, take messages and sorts mail
• Drafts correspondence using Microsoft Office (Word, Excel, and related programs)
• Organizes, establishes and maintains complex filing systems and records
• Coordinates projects, compiles reports,
• Collects data, compiles reports and maintains records, researching the internet for relevant data and information, as required.
• Maintains and retrieves financial documents to assist in internal and external audits.
• Manages payroll, attendance, vacation and other records.
• Requisitions supplies, equipment, travel and other division/department expenditures; manages assigned budgets and prepares related reports.
• Performs other related duties as assigned or directed.
  
  
  

Requires a High School diploma or equivalent plus an additional four (4) years of secretarial/clerical and computer experience, or equivalent, for a total education/experience of four (4) years. Certification in Microsoft Office and/or Administrative Professional (CAP) preferred. (PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED)

Degree Equivalency Formula

Bachelor’s Degree= 4 years plus required years of experience.

Master’s Degree=6 years plus required years of experience.