Human Resources and Payroll Assistant

The Human Resources and Payroll Assistant will perform administrative tasks and services to support effective and efficient operations of the college’s human resources department. This position is a 12-month general staff position reporting to the Director of Human Resources.

QUALIFACATIONS

• Associate’s degree in related field required.
• Prior related office experience preferred.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications. 

DUTIES AND RESPONSIBILITIES

Duties and responsibilities include but are not limited to the following:

1. Serves as the office point of contact for the employees and outside visitors visiting the HR office.
2. Maintains accurate and up-to-date human resource files, records, and documentation.
3. Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, FMLA, etc.; refers more complex questions to appropriate senior-level HR staff or management.
4. Maintains the integrity and confidentiality of human resource files and records.
5. Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
6. Assist managers with time and management functions, job requisitions, reviewing online applications for recruiting, and the onboarding process. 
7. Monitor online applications and electronic forms submitted for recruiting and onboarding employees through our automated and electronic approval process.  
8. Maintains and update records in the E-Verify system.
9. Provides clerical support to the HR department.
10. May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
11. Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
12. Assists with new hire orientation.
13. Assists HR team and department managers with reports
14. Assists with planning and execution of special events such as benefits enrollment, employee recognition and retirement.
15. Performs other duties as assigned by the Director of Human Resources.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 20 pounds at times.

APPLICATION

To apply, please submit and attach the following:

• Application at www.northwestms.edu
• Resume
• Three (3) Professional References:  Name and Organization, Email Address and Phone Number