Business Operations Manager

Position Summary 

This role holds a pivotal position within our organization, focusing on the coordination and optimization of key scheduling functions, alongside the preparation and organization of strategic materials and plans. This position is essential for supporting leadership meetings, serving as a central liaison to facilitate connections between various entities, projects, and vital business information, ensuring the efficiency and effectiveness of meetings and materials. The ideal candidate, attuned to the dynamic nature of the role, possesses exemplary time management skills and the foresight to anticipate evolving needs. Operating as a trusted partner, this role maintains professionalism while seamlessly interacting with a diverse range of individuals, including members of the Senior Management Team and leaders throughout the organization. Handling highly sensitive and confidential information with discretion, this role actively contributes to the strategic success of our forward-thinking organization.

Business Unit Overview

Metrea Executive Aviation (MXA) has established itself as a versatile force in the business aviation industry, offering an array of specialized services. It operates four business units across the spectrum of business aviation. Providing Part 135 Charter, Aircraft Management, Part 145 Repair Services, and Fixed Based Operations (FBO). Operating as a subsidiary of Metrea, a defense company with a mission to harness commercial innovation for national security challenges. MXA This multi-faceted approach allows MXA to deliver value-enhancing core services while simultaneously evolving to augment enterprise capabilities, fully aligned with Metrea's strategic vision of delivering effects-as-a-service across multiple domains.

Metrea Enterprise Overview

Metrea is a defense company dedicated to translating commercial innovation into solutions for the hardest problems in national security. With deep mission expertise, Metrea focuses on delivering effects as-a-service across a spectrum of domains including Air, Space, Electromagnetic & Cyber, and Simulation. Metrea Management provides central services to 12 global business units via Operations, Solutions, Strategy, Legal, and Finance teams. 

Essential Functions Statements 

• Works directly with executive leadership to support all aspects of daily work routine.
• Maintains multiple calendars, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.
• Coordinate work with other staff as needed; play a key role in the coordination of staff efforts both within and outside the department.
• Provide coordination, monitoring, and communication of projects and programs managed by the different departments.
• Assist in company activities and processes including project planning, intake, prioritization, initiation, execution, and training, as well as in fostering collaboration of end-users and key stakeholders.
• Assist the executive leadership in the development of presentations for internal and external audiences.
• Determine priority of matters of attention for the President; redirect matters to staff to handle, or handle matters personally, as appropriate.
• Keep the President advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Routinely perform a wide variety of support duties.
• Schedule departmental meetings.
• Prepare, reconcile, and submit expense reports.
• Maintain confidential and sensitive information.
• Attend meetings and take notes of discussion.
• Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.

Competency Statements

• Judgement and Decision Making.
• Attention to detail.
• Self-Management.
• Job Knowledge.
• Interpersonal Skills.
• Written Communication.

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Supervisory Responsibility
This role may have supervisory responsibilities.

Work Environment
This job operates in a clerical, office setting.  This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets.

Physical Demands
This is a largely sedentary role; however, some physical abilities may be required.

Expected Hours of Work
This is a full-time position with typical working hours of Monday through Friday, 8:00 a.m. to 5:00 p.m. Hours and work shifts may change in accordance with department and business needs. Exempt Employees must have the ability to be on-call and available, as business needs require. 

Facility Location:  

4751 Jim Walter Blvd, Tampa Fl

Travel
Travel percentage: 5% - 15%

 Required Education, Experience and Certificates
 Education: High School Diploma
 Experience: 5 years
 Certificates and Licenses: 

Computer Skills: 

 Additional Eligibility Qualifications
 Must be able to accomplish all duties with little or no assistance.
 Must have good command of the English language; oral and written.
 
Work Authorization/Security Clearance
Employee must be a US citizen.

AAP/EEO Statement
Metrea Special Management LLC (MAM) is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law.

Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty listed below satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
 
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.