Automotive Administrative Coordinator

• Bachelor’s degree.
• Three (3) years administrative management, student support, project management or program related experience.

• Provide highly skilled assistance to executives or the Board; work may involve reviewing applications or other information to determine program eligibility or compliance with Federal, State, and local laws, regulations, policies, procedures, standards, and requirements; and assisting with coordinating special project operations.
• Manage an assigned budget; work may involve monitoring and authorizing program expenditures, and making and implementing recommendations related to budget processes and procedures.
• Plan, schedule, and coordinate events, visits, programs, course and other schedules, and meetings; work may involve reserving rooms and other spaces; contacting and sending out notifications to appropriate personnel, vendors, and other agencies; maintaining calendars; monitoring staff operations; transcribing and sending out minutes; preparing meeting agendas; and administering contracts.
• Prepare, edit, format, reconcile, maintain, and/or submit lease documentations, analytical and statistical reports, financial reports, communications materials, course catalogs, records, speeches, letters, files, policy and personnel documents, and other documentation; work may include compiling and analyzing information, and making and implementing related recommendations
• Maintain and update databases and online systems; work may involve entering information related to invoices, payments, purchase orders, deposits, checks, vendors, applicant status/other information; resolving data discrepancies; maintaining a variety of records; and running reports.
• Perform customer service duties to include providing general and specific information to visitors, employees, and students via phone, email, or in person; and responding to concerns or complaints
• Coordinate with internal and external personnel, departments, and agencies to communicate information, serve as liaison, represent the department/College, raise funds, and to facilitate departmental operations.
• Perform office management duties to include monitoring inventory; ordering supplies; and conducting facility inspections to ensure cleanliness, safety, and availability of supplies.
• May supervise assigned staff to include prioritizing and assigning work; conducting performance evaluations; coordinating staff training; and implementing hiring, discipline, and termination procedures.

• Knowledge of administrative program coordination principles, practices, and techniques;
• Knowledge of program planning principles;
• Knowledge of project coordination principles;
• Knowledge of research methods;
• Knowledge of budgeting principles;
• Knowledge of troubleshooting and solving administrative program issues.

• Skilled in planning, coordinating, and implementing administrative program components and activities;
• Skilled in analyzing processes and making recommendations for improvement;
• Skilled in preparing analytical and statistical reports, and policy documents;
• Skilled in ensuring compliance with applicable internal and/or external program requirements;
• Skilled in monitoring and maintaining an administrative program budget;
• Skilled in troubleshooting and solving program issues;
• Skilled in monitoring and evaluating the work of lower level staff;
• Skilled in prioritizing and assigning work;
• Skilled in utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and others sufficient to exchange or convey information.

None.