What are the responsibilities and job description for the PSA OMS Data Specialist position at Metropolitan Transit Authority of Harris County?
Basic Function
Responsible for assisting the Technical Business Supervisor in ensuring proper headcount levels are maintained. Performs a variety of data entry duties including research, document review, maintaining a variety of databases, and creating detailed reports and related charts / graphs or ad-hoc reports. Assists the Operations department and a multitude of divisions within the organization. Performs duties in a safe, efficient manner and in compliance with all applicable rules and safety procedures.
Responsibilities and Specific Duties
- This is a temporary PSA job assignment not to exceed six (6) months in duration or $25,000 in total hourly wages during the six (6) month period.
- Works directly with the Technical Business Supervisor with headcount and technical data entry processes in a multitude of electronic databases for Operations Management Support.
- Inputs all open vacancies into the EPPF (Electronic Position Posting Form) System and reconciles each open job requisition or posting weekly utilizing the New Hire Orientation lists or internal Bid award processes.
- Responsible for reconciling the weekly ECF Database for OMS for accuracy and assuring it matches the headcount report at the end of the month. Conducts quality checks of information and appropriate supporting documentation including Ad-Hoc reporting. Ensures accuracy of data entry and coordinates and resolves data entry issues.
- Gathers a variety of data for various reports, using built-in reporting tools and excel formats to provide data for varied programs such as compression, headcount, vacancies, salary offer savings, etc.
- Updates the Extra service database with all service sheets for events internal / external.
- Collaborates with the Divisions in organizing and developing the headcount budget; assist in tracking and maintaining headcount requirements for department.
- Responsible for the LOA electronic report, utilizing SAP data and reporting through the OMS dashboards on a weekly basis.
- Communicates and acts as a liaison for OMS on Budget changes needed and assists with the preparation for budgets.
- Responsible for running seniority reports for Bus Transportation and Maintenance in preparation for sign-up and job bids.
- Responsible for posting all open salaried and union positions in Operations and works closely with
- HR Staffing in monitoring posted positions.
- Labor Relations regarding union bid job postings.
- Maintains the bus maintenance mechanic & operators electronic database for new hire incentives and correlates with payroll.
- Responsible for preparing quarterly department organizational charts for Human Resources.
- Provides excellent customer service to METRO internal and external customers.
- Promotes safety awareness and follows safety procedures in an effort to reduce or eliminate accidents.
- Applies SMS methods and principles in their daily routine and supports all aspects of the agency’s Public Transportation Agency Safety Plan (PTASP).
- Promotes safety awareness and follows safety procedures to reduce or eliminate accidents.
- Performs other job-related duties as assigned.
Pay Range : $26.11 - $32.60
Education Requirement
High school diploma or GED is required.
Years & Experience Required
Minimum three (3) years’ experience in data entry or related experience. Experience using computer-generated reporting tools and / or programs.
Knowledge & Skills Required
This position relies heavily on data entry and databases. Must be able to utilize pivot tables and data analysis techniques for a multitude of technical and electronic systems. Familiarization with SharePoint, databases, pivot tables and business intelligence processes. Familiar with SAP enterprises including Maintenance, HR systems and budgeting. Understand union position processes and operations budgets. Multi-tasking and accuracy are a must.
Salary : $26 - $33
