What are the responsibilities and job description for the Executive Assistant position at MG Enterprises?
Own and Execute Seamless Executive Operations & High-Impact Support
MG Enterprises is seeking a high-performance Executive Assistant to drive efficiency, manage critical scheduling and logistics, and ensure executive operations run without disruption. This role is responsible for keeping leadership focused on high-value priorities by eliminating distractions, managing real-time decision-making, and executing day-to-day operational needs with precision.
What You’ll Own & Deliver
- Seamless Calendar & Scheduling Execution
- Own and optimize leadership’s schedule, ensuring all commitments, meetings, and priorities are managed without conflicts.
- Communicate proactively with internal teams and external contacts to ensure all obligations are met.
- Lead weekly priorities meetings to prevent last-minute changes and reactive decision-making.
- High-Impact Travel & Logistics Management
- Book and coordinate all travel, including flights, hotels, ground transportation, and reservations with zero disruptions.
- Provide leadership with daily briefings on travel plans, ensuring full alignment.
- Capture and track commitments made during travel to ensure follow-through.
- Operational & Administrative Efficiency
- Own executive inbox and communication channels, ensuring critical tasks are prioritized and distractions are eliminated.
- Maintain proactive communication with team members to ensure all business priorities move forward without leadership involvement.
- Manage marketing-related obligations (interviews, media appearances, podcast scheduling) to maximize exposure and opportunity.
- Task & Priority Management
- Implement and maintain a centralized system (Asana, ClickUp, Notion) to track all leadership commitments.
- Conduct daily reviews to ensure all priorities are being executed effectively.
- Prevent last-minute scrambles by ensuring all commitments are anticipated, documented, and acted upon.
- Proactive Problem-Solving & Execution
- Identify and resolve operational bottlenecks without requiring oversight.
- Adapt rapidly to shifting priorities, ensuring leadership is always informed and prepared.
- Work cross-functionally with internal teams to ensure seamless execution of projects and initiatives.
What Success Looks Like
Leadership’s calendar and priorities are fully optimized—no missed meetings, double-bookings, or inefficiencies.
All travel logistics are executed flawlessly—no last-minute disruptions or unexpected issues.
Inbox and communications are managed proactively—critical tasks are identified and actioned immediately.
Marketing, media, and external engagements are seamlessly coordinated, maximizing visibility and impact.
Leadership and internal teams are fully aligned—weekly priorities meetings ensure no miscommunications or reactive decisions.
No last-minute chaos—everything is anticipated, tracked, and executed with precision.
What You Bring
Compensation & Benefits
How to Apply
Salary : $55,000 - $75,000
