What are the responsibilities and job description for the EXECUTIVE LEGAL ASSISTANT position at Miami-Dade State Attorney?
Location: E.R. Graham Building
1350 Northwest 12 Avenue
Miami, FL 33136
Position Overview
The Executive Legal Assistant serves the State Attorney as part of a three-person, fully cross-trained team. The position performs a wide variety of sophisticated administrative and clerical duties which requires extensive working knowledge of the office. The position involves considerable contact with the public and SAO team members and deals with matters of strict confidentiality.
The Job Responsibilities are:
- Receive, screen and route incoming mail, identifying issues that require immediate attention
- Answer and screen calls on the Executive phone lines to determine how best to serve
- Manage the State Attorney’s calendar, coordinate and schedule internal and external meetings
- Prepare professional correspondence including letters, memorandums, and emails
- Transcribe dictated information into written documents
- Assist in arranging travel itinerary and hotel accommodations
- Work with the SAO Media Team on preparations for State Attorney speeches and press conferences
- Use effective and efficient communication skills to interact professionally with other employees, members of the public and stakeholders
- Research materials, prepare reports and correspondence and perform special assignments as needed
- Serve as an ambassador to the Office with a calm, positive demeanor at all times
- Perform other related duties as assigned
The Minimum Requirements are:
- Five (5) years progressively responsible secretarial or administrative experience, of which three (3) years must be as a Legal Assistant
- Working knowledge of Microsoft Office
- Working knowledge of Hydra, vCase and CJIS
- Excellent Oral and Written Communication skills
- Excellent Interpersonal and Stress Tolerance
- Ability to multi-task
- Ability to speak Spanish fluently
Specific Skills and Characteristics
The Successful Candidate must be able to:
- Be personable and positive, demonstrating compassion and providing excellent customer service to all levels of staff and the public
- Possess and demonstrate excellent problem-solving abilities
- Possess and demonstrate the ability to keep highly confidential matters and sensitive case related issues in confidence
- Possess and demonstrate excellent organizational skills
- Possess and demonstrate the ability to multitask
- Possess and demonstrate the ability to work well in a group/team environment
- Work independently and effectively under pressure
- Be detailed-oriented
- Be adaptable to change
Starting Annual Salary: $50,634.84
*Note: Please be advised the stating salary for this position is non-negotiable.
To apply for this position, please complete and submit an application, and updated resume to: [email protected]., with the Subject: EXECUTIVE LEGAL ASSISTANT II
Applications can be downloaded from our website at: www.miamisao.com.
The State Attorney’s Office reserves the right to modify the conditions of this job announcement or to withdraw the announcement without prior written or other notice. All information provided by the candidates is subject to verification. False statements or omission of information on any resume materials may be grounds for non-selection, withdrawal of a selection or dismissal.
Internal and External Candidates will be considered
Equal Employment Opportunity/Affirmative Action Employer
Salary : $50,635