Accounts Payable Specialist

Who We Are:

Miami Federal, part of Miami Nation Enterprises, provides top-tier support and economic opportunities for the Miami Nation and its citizens. We excel in multiple sectors, ensuring compliance, efficiency, and innovation in every federal project. Our SBA-certified 8(a) companies drive success with integrity and excellence, enhancing national security and community well-being. Miami Federal provides construction, information technology, software development, facilities management, training, event management, and environmental services to both the Department of Defense and civilian agencies. Join us in making a lasting positive impact!

Miami Federal offers a comprehensive benefits package including medical, dental, and vision insurance that starts on the first day of employment, life insurance, 5% 401(k) matching, and generous PTO and federal holidays off. Our collaborative environment and culture offer excellent opportunities for career growth and professional development.

This position is onsite in Miami, OK.

PRIMARY RESPONSIBILITY:

The Accounts Payable Specialist (AP) supports the Miami Nation Enterprises Federal Contracting Group (MNE FCG), which consists of multiple small 8(a) businesses engaged in construction, information technology, professional services, environmental services and logistics.

Work location: At MNE headquarters in Miami, Oklahoma. Excellent potential for career growth in a collaborative team environment.

Essential Duties and Responsibilities

• Supervise the accounts payable functions to ensure compliance with corporate obligations and purchase order terms.
• Process and review purchase orders; online vouchers; paper vouchers for coding consistency.
• Main POC for expense review & approval.
• Respond to vendor inquiries; reconcile vendor statements; prepare vendor credit applications.
• Develop and maintain an understanding of the accounting operations.
• Code and process all vendor invoices in an accurate and timely manner.
• Prepare checks and ACHs.
• Assist in month-end and year-end closing process.
• Oversee the invoicing process for any subleasing agreements & facility invoices.
• Maintain files and documentation associated with vendors and vendor payments.
• Research and resolve unique or complex supplier inquiries regarding payment or invoices and adjustments; supervise the development and implementation of changes to A/P procedures and processes, training programs/manuals and the A/P system; prepare information for the annual audit and quarterly reviews, and maintain documentation of AP processes.
• Accurately maintain softcopies of vendor invoices, vouchers, check disbursements and other documents.
• Prepare day-to-day and month-end close entries for prepaid expenses and accrued liabilities.
• Assist external auditors and accountants at year-end with preparing schedules, providing explanations of supporting materials and procedures, and preparing any other necessary data.
• Assist in preparation of the year-end 1099 submissions.
• Assist with customer invoicing as required.
• Prepare schedules and requests for external audits from company auditors and Government Agencies: DCAA/DCMS, GSA, DOL, and SBA.
• Respond to requests of team members and manage deadlines.
• Perform accounting and clerical functions to support the department.
• Other projects as assigned.

Job Qualifications and Requirements:

• Bachelor's degree in accounting or equivalent experience in an accounting role.
• Strong accounting, analytical, and “critical thinking" skills.
• Solid technical knowledge and research skills.
• Excellent interpersonal, oral and written communication skills.
• Detail-oriented with a high degree of accuracy and ability to multi-task.
• High degree of analytical and auditing skills.
• Strong organizational and time management skills.
• Ability to maintain strict confidentiality, discretion, strong ethics.
• Team player, collaborative, able to work with all levels of the firm.
• Proficient in Microsoft Excel, Adobe Professional, Word, and Outlook skills.
• Deltek CostPoint experience a plus.
• Strong understanding of Accounting Principles, knowledge of GAAP.
• Understanding of general and subsidiary ledgers and financial statements.
• Understanding of government contract accounting and compliance regulations found in the FAR preferred.

Preference in filling this position will be given to qualified Native American Indian applicants in accordance with the Indian Preference Act.

Miami Nation Enterprises is an Equal Opportunity Employer.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Health savings account
• Life insurance
• Opportunities for advancement
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person