Accounts Payable Specialist

Job Overview
We are seeking a detail-oriented and organized Accounts Payable Specialist to join our finance team. The ideal candidate will be responsible for managing the accounts payable process, ensuring timely and accurate payment of invoices, coding expenses, assisting in reconciling accounts, and maintaining accurate vendor records while adhering to company policies and compliance standards. This role requires a strong understanding of accounting principles and experience with various financial software systems.

Responsibilities

Invoice Processing

• Receive and distribute incoming invoices from vendors.
• Verify invoice details for accuracy.
• Code invoices to appropriate expense accounts within QuickBooks.
• Identify and resolve any discrepancies with invoices.

Payment Processing

• Monitor payment due dates and ensure timely payments are made to take advantage of discounts.
• Manage vendor payment approvals according to company policies.

Account Reconciliation

• Regularly reconcile vendor statements with QuickBooks accounts payable balances.
• Investigate and resolve any discrepancies identified during reconciliation.

Vendor Management

• Establish new vendors in QuickBooks, including collecting necessary tax and banking information.
• Maintain accurate vendor records and contact details within the system.
• Maintain vendor relationships and respond to inquiries regarding payments and discrepancies.

Reporting and Analysis

• Generate accounts payable reports to track spending and identify potential issues.
• Provide financial data to management regarding accounts payable status.
• Analyze accounts payable data to identify trends, discrepancies, and opportunities for process improvements.

Routine Office Duties

• This role will also perform general office duties including: answering telephones, bookkeeping, typing or word processing, office machine operation, filing, and other tasks as needed.

Qualifications

• High school diploma or equivalent
• Proficiency in Quickbooks accounting software
• Detail-oriented with strong organizational skills to manage multiple tasks efficiently.
• Previous experience in accounts payable or related field is preferred but not required.
• Ability to work independently as well as collaboratively within a team environment.

Job Type: Part-time

Pay: From $19.00 per hour

Expected hours: 20 per week

Benefits:

• Flexible schedule

Supplemental Pay:

• Yearly bonus

Experience:

• QuickBooks: 1 year (Preferred)

Ability to Commute:

• Lowell, AR 72745 (Required)

Work Location: In person

Salary : $19