Accounts Receivable Specialist

Our company is a designer and manufacturer of high-quality consumer products that are offered for sale online and through our wholesale distribution to major national well-known Retailers. We are looking for an Accounts Receivable Specialist / Chargeback Analyst with an accounting background, with experience in the retail industry. This individual will be highly detail-oriented, have excellent communication skills, and experience working with Accounting Software Systems. This will be a 100% on-site in-office position.

Key Responsibilities of the position include the following:

· Overall responsibility for maintaining and monitoring the financial integrity of the company’s Accounts Receivable.

· Validate that all Wholesale and E-Commerce Customer Sales, Discounts and Allowances, Chargebacks and Returns are accurately reflected in the SAP B1 Accounts Receivable ledger and General Ledger accounts.

· Identify and record all incoming customer payments in SAP-B1, including credit memos for customer deductions / chargebacks, and update the daily cash position report for all incoming cash from wholesale customers, including Amazon and Shopify, and other E-Commerce platforms

· Review, document, and maintain a full understanding of all existing and new Wholesale Customer contractual sales agreements to ensure compliance with their terms specifically relating to Sales Discounts and Allowances, Returns/Damages, Promotional Markdowns, compliance related chargebacks and other potential deductions.

· Navigate multiple Major Big Box Retailer Vendor Portals for Open Invoices, Payment Status, Chargebacks, and the timely processing of all Chargeback Claims.

· Collaborate with the Business Development Sales team to proactively obtain and track documentation supporting future promotional marketing initiatives and related Retailer promotional marketing chargebacks.

· Collaborate with the Supply Chain Management team to ensure that you have access to documentary support needed to process Wholesale Chargeback Claim Disputes due to Receiving Shortage, Proof of deliveries, and Retailer Compliance chargebacks.

· Assist in the creation of new Customer profiles and maintain accurate terms, contacts and Customer Pricelists in the SAP-B1 Accounting System.

· Run bi-monthly Accounts Receivable Aging reports, with specific focus on the research and explanation of customer past due invoices.

· Document and maintain standard operating procedures (SOP’s) for all new and existing Accounts Receivable processes, procedures, controls, and workflow improvements.

· Maintain organized electronic files for all Accounts Receivable related information, including customer remittances / payments, chargebacks / credit memos, bi-monthly aging reports and reconciliations, and related supporting documentation.

· Month-end responsibilities:

o Sales and Margin Reporting and Analysis

o Preparation of AR Aging Reports and Analysis.

o Monthly AR related journal entries

o Reconciliations of all Accounts Receivable related SAP B1 General Ledger accounts.

o Chargeback Status tracking and reporting

o Retailer Agency commission statements.

o Issuance of Customer Account Statements.

· Assist Controller and CFO on Ad Hoc financial analysis and projects as needed.

Required Qualifications

· High proficiency in Microsoft Excel and Microsoft Office applications.

· Experience working with fully integrated ERP Accounting Software. SAP B1 and Shopify E-Commerce Software a big .

· Solid understanding of accounting principles, specifically with the Sales and Receivables Cycle.

· High attention to detail and accuracy

· Sharp analytical skills, with the ability to prepare informative weekly and monthly status reports for senior management review.

· Demonstrated ability to identify and provide resolutions for issues resulting from the initiation of new system processes and procedures.

· Strong time management and organizational skills. The selected candidate will need to be comfortable working in a multi-task environment, with the ability to efficiently prioritize their tasks.

· Ability to work independently and within a group environment.

· Excellent written and oral communication skills.

Education and Experience:

· Bachelor’s degree in business, with a concentration in accounting preferred.

· Minimum of 3 years of experience working in a similar role in an Accounting Department.

Job Type: Full-time

Benefits:

• 401(k) matching
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Supplemental Pay:

• Bonus opportunities
• Overtime pay

Education:

• Bachelor's (Required)

Experience:

• Accounts receivable: 3 years (Required)

Location:

• Port Saint Lucie, FL 34986 (Required)

Ability to Commute:

• Port Saint Lucie, FL 34986 (Required)

Ability to Relocate:

• Port Saint Lucie, FL 34986: Relocate before starting work (Required)

Work Location: In person