Human Resources Assistant

ABOUT US:

Midwest Direct was founded in 1982 as a provider of mail presorting operations. Helping companies in a variety of industries with their personalization and direct mail service, our technology has advanced to the point where just one of our machines can sort up to 50,000 pieces per hour!

Midwest Direct helps our clients efficiently create and deliver their print, mail and digital messages with the best audience data for targeted and accurate deliverability. When you add in our additional delivery channels, such as email, Informed Delivery, and online advertising, we average over two million messages a day delivered to mailboxes, inboxes and online.

Midwest Direct is a trusted, local West Side Mail Service Provider committed to doing the right thing, the right way. We pride ourselves on being professional, fast-paced, and engaging. As we continue to grow, we are looking for a hardworking, organized, and dedicated individual to join our team. The ideal candidate will have a working knowledge of human resources principles and procedures and be enthusiastic about contributing to a dynamic and collaborative team.

Midwest Direct is looking for a Human Resources Assistant!

**$500 Sign-On Bonus!**

Job Duties:

As an HR Assistant, you will play a key role in supporting the HR department and contributing to the smooth operation of our human resources functions. Key responsibilities include:

• Recruitment & Hiring: Oversee the recruiting, interviewing, and hiring processes for frontline employees.
• HR Administration: Maintain accurate and up-to-date HR files, records, and documentation. Perform periodic audits of HR files to ensure completeness.
• Payroll Support: Act as a liaison between operational staff and the Finance department by answering employee questions, resolving processing errors, and distributing physical checks.
• Employee Relations & Policies: Answer common HR-related inquiries and refer complex questions to senior HR staff. Help enforce company policies and maintain confidentiality of HR files.
• New Hire Orientation: Conduct or assist with new hire orientation and onboarding processes. Ensure the I-9 certification process is completed properly.
• Attendance Management: Assist with tracking attendance for operational staff and manage disciplinary actions when necessary.
• Event Planning & Execution: Assist with organizing employee events such as benefits enrollment, meetings, recognition events, holiday parties, and retirement celebrations.
• Other Duties: Provide clerical support to the HR department and assist with other related tasks as needed.

Schedule:

• Monday through Friday
• 40 - 45 hours a week
• Core Hours: 9AM - 4PM

Compensation:

• $45,000 - $50,000 based on experience

BENEFITS TO JOINING MIDWEST:

• Paid vacation and holidays
• Medical, Dental, Vision, & Life Insurance
• 401k plans and match
• Employee referral bonuses
• Public transportation benefits

• Excellent verbal and written communication skills, with the ability to manage sensitive and confidential situations with tact and professionalism.
• Strong organizational skills, attention to detail, and time management abilities.
• Strong analytical and problem-solving skills.
• Proficiency with Microsoft Office Suite, HRIS systems, and payroll software (experience with Paycom or similar applications is a plus).
• Self-driven, reliable, and able to manage multiple tasks efficiently. Comfortable working with employees at all levels and capable of handling employee concerns with empathy, fairness, and firmness when needed.
• Knowledge of human resources principles, including recruitment, selection, training, compensation and benefits, labor relations, and personnel information systems.

Qualifications:

• Proven experience in HR administration, recruitment, or related roles preferred.
• High school diploma or equivalent required; HR certification (e.g., SHRM-CP or PHR) a plus.
• Ability to learn and adapt quickly to new HR software and technologies.