Administrative Assistant

Description

At Midrex, you will do work that matters alongside people who believe you matter. The work won’t be easy, but it will be worth it. You’ll be part of a great team—with plenty of autonomy—to bring out your best. And you’ll be well compensated and have a best-in-class benefits package. Take a look:

 Since 1987, Midrex has been the world leader in direct reduction technology, offering the best proven method for decarbonization in the iron and steel industry available today.  Our rapid growth is transforming the steel industry and our planet. And none of it would be possible without our people, who bring vision, compassion, and extraordinary expertise to this work every day.  So, if you’re looking to do big work in a small-team environment, Midrex is just the place for you.

Qualifications

Position Summary:   

The Administrative Assistant at Corporate Office will provide administrative support to the Operations department including the Vice President – Operations, Director – Engineering, Director –Procurement and other department teammates as necessary.  

Duties/Responsibilities: 

• Organize and prepare for meetings, including maintaining conference room schedules, arranging catering, gathering documents, attending to logistics of meetings, and preparing meeting minutes when necessary 

• Assist with travel planning and make international and domestic travel arrangements  

• Maintain a good working relationship with our travel agency representatives’ vendors 

• Assist in obtaining visas and/or new passports 

• Complete expense reports for department executives 

• Assist with all expense reports, pre-approvals, and processing for Operations department teammates 

• Manage scheduling for department executives 

• Provide back-up support to Executive Administrative Assistants 

• Assist with preparation of presentations, correspondences and reports. 

• Provide coverage of company reception desk by greeting visitors, answering and transferring phone calls 

• Assist other departments and teammates during heavy work periods, as needed 

Skills/Abilities:  

Required: 

• Ability to maintain confidentiality at the highest level. 

• Excellent verbal and written communication skills. 

• Excellent organizational skills and attention to detail. 

• Ability to organize and prioritize tasks including delegation of tasks when appropriate. 

• Ability to organize and coordinate work assignments. 

• Excellent interpersonal skills and ability to interface with all levels of employees. 

• Flexible and adaptable in various situations and when interacting with many different personalities. 

• Microsoft Office Suite Excel, Word and PowerPoint experience. 

Preferred: 

• Knowledge of visas and/or passport process 

• Advanced Microsoft Office Suite experience 

 Education and Experience: 

• High school diploma or equivalent  

• Post high school administration education preferred 

• Minimum of 5 years hands-on experience an office setting. 

Physical Requirements: 

• Prolonged periods of sitting at a desk and working on a computer. 

Other Duties: 

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

Midrex is an equal opportunity employer and is committed to providing employment opportunities to all qualified individuals without regard to race, color, religion, sex, national origin, age, disability, or any other protected status in accordance with all applicable laws. In compliance with the Americans with Disabilities Act, Midrex will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the People and Culture department.