What are the responsibilities and job description for the Accounts Receivable Specialist position at Milliner Talent Solutions?
Our client located on the South side of Indianapolis is seeking an Accounts Receivable Specialist who will be responsible for managing the billing and collection processes for construction projects, ensuring accurate and timely invoicing, and maintaining strong relationships with clients. This role requires a detail-oriented individual with excellent communication skills, and the ability to handle multiple projects simultaneously.
Responsibilities:
- Prepare and issue accurate invoices, including progress billings, time-and-materials invoices, and final billings.
- Ensure compliance with client contracts, including lien waivers and retainage requirements.
- Submit invoices to clients using appropriate methods
- Monitor accounts receivable aging reports and follow up on overdue accounts.
- Communicate with clients to resolve billing discrepancies and secure payment.
- Collaborate with project managers to address client payment issues.
- Maintain organized and detailed records of all invoices, payments, and related documents.
- Ensure compliance with construction industry standards, including lien rights and state-specific regulations.
- Track and manage retainage amounts and releases.
- Generate regular reports on accounts receivable status, collections progress, and outstanding balances.
- Identify trends or issues in billing and payments and recommend solutions.
- Support cash flow forecasting by providing accurate payment schedules.
- Work closely with project managers, finance, and operations teams to ensure billing accuracy.
- Liaise with clients, subcontractors, and vendors regarding payment requirements and timelines.
- Identify opportunities to improve billing and collections processes.
- Assist in implementing new tools or systems to streamline accounts receivable operations.
Qualifications:
- High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
- 2 years of accounts receivable experience
- Familiarity with construction billing methods (e.g., AIA billing, progress billing).
- Strong organizational and multitasking abilities.
- Excellent attention to detail and accuracy.
- Proficient in accounting software and Microsoft Excel.
- Effective communication and problem-solving skills.
- Ability to manage multiple tasks and meet deadlines.
- Knowledge of lien waivers, retainage, and prevailing wage requirements is a plus.
- Willingness to adapt to changing priorities in a fast-paced environment.
- Ability to work independently as well as collaboratively within a team.
