Purchasing Associate

Job Title : Purchasing Associate

Branch : 999

Department : 31414 - Accounting

Reports to (Title) : Purchasing Manager

Date : 12 / 19 / 2024

JOB SUMMARY : We are seeking a detail-oriented and proactive Purchasing Associate to join our team. The ideal candidate will be responsible for supporting the purchasing department with day-to-day tasks related to supply orders, purchase orders, and invoice management. This role plays a key part in ensuring smooth and timely procurement and delivery of goods while assisting in resolving invoice discrepancies.

KEY RESPONSIBILITIES

• Review and manage supply orders to ensure timely and accurate fulfillment.
• Code and process packing slips for ordered goods.
• Assist in ordering parts as needed and tracking order statuses.
• Process and receive purchase orders (POs) in alignment with company procedures.
• Regularly review open POs to follow up on outstanding deliveries and close completed orders.
• Track estimated time of arrival (ETA) for shipments and provide updates to relevant teams.
• Manage out-of-territory (OOT) receiving and update sales orders accordingly
• Collaborate with the Accounts Payable (AP) team to assist in resolving invoice issues or discrepancies.
• Maintain organized and up-to-date records of procurement documentation.
• Assist in rebate tracking and submission.
• Have the ability to complete all tasks and responsibilities related to purchasing and procurement to support operational efficiency.

EDUCATION REQUIREMENTS

High school diploma required, college courses in accounting preferred.

EXPERIENCE REQUIREMENTS

A minimum of 1 year experience with purchasing systems and processes preferred.

Additional skills required :

WORK ENVIRONMENT

SPECIAL REQUIREMENTS

BUDGET RESPONSIBILITY