What are the responsibilities and job description for the State Prog Admin Coordinator - Grant System Manager position at Minnesota Department of Education?
Working Title: State Prog Admin Coordinator - Grant System Manager
Job Class: State Program Administrator, Coordinator
Agency: Education Department
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
ATTENTION APPLICANTS: This position was previously announced 11/12/2024 – 12/03/2024. This position is being re-announced for additional applicants. Previous applicants do not need to reapply.
The Minnesota Department of Education (MDE) Agency Finance Division is looking for a Grant System Manager and lead worker to join the Accounting Services Unit. As a Grant System Manager and lead worker, you will be responsible for managing the agency’s Minnesota Education Grant System (MEGS) in supporting application submissions, amendments, approval and issuance of grant award notifications, processing of payments against grant awards through reimbursement requests from the Minnesota Department of Education. In addition, this position will act as a liaison among stakeholders in order to understand the structure, policies and operations of the Minnesota Department of Education (MDE) and MEGS and to be able to recommend solutions to enable projects to be successful and goals to be met and be the point of contact between vendors, MNIT, and the Agency, managing relationships, prioritizing and implementing system improvements.
The grant system manager works with Steering Team members by guiding, consulting, and collaborating on the development, testing, deployment and adoption of solutions. The position coordinates and provides agency-wide oversight, guidance as a technical expertise to the MDE agency-wide approach to federal and state funding awarded in MEGS. This position is focused on being an expert resource administration-wide for understanding the grant management system in order to inform decision-making and policy development at the highest levels.
Minimum Qualifications
Please ensure that your resume clearly describes your experience in the areas listed and indicate the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.
Three (3) years of comprehensive accounting experience working for a business or governmental entity.
A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components:
How To Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Mai Vang at mai.n.vang@state.mn.us or 651-259-7106.
Connect 700 Program
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Mai Vang at mai.n.vang@state.mn.us.
Veterans
To be considered with Veteran's Status, you MUST indicate this on your application and submit a copy of your DD-214 form and other required documentation to mai.n.vang@state.mn.us by the closing date.
Recently Separated Veterans (RSV): Effective July 1, 2009, legislation provides that the top five RSV applicants who apply and meet the qualifications for a vacancy shall be granted an interview.
Certain Disabled Veterans: Effective August 1, 2012, legislation provides state agencies with the option to appoint certain disabled veterans on a non-competitive basis.
See the above links for criteria and eligibility.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Job Class: State Program Administrator, Coordinator
Agency: Education Department
- Job ID: 81699
- Location: Minneapolis
- Telework Eligible: Yes
- Full/Part Time: Full-Time
- Regular/Temporary: Unlimited
- Who May Apply: Open to all qualified job seekers
- Date Posted: 01/21/2024
- Closing Date: 02/10/2024
- Bid Post Date: 11/12/2024
- Bid Close Date: 11/19/2024
- Hiring Agency/Seniority Unit: Education Department
- Division/Unit: Education-St Paul / Agency Finance & Operations
- Work Shift/Work Hours: Day Shift / 8:00 a.m - 4:30 p.m.
- Days of Work: Monday - Friday
- Travel Required: No
- Salary Range: $36.71 - $54.60 / hourly; $76,650 - $114,004 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE
- FLSA Status: Exempt - Administrative
- Designated in Connect 700 Program for Applicants with Disabilities: Yes.
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
ATTENTION APPLICANTS: This position was previously announced 11/12/2024 – 12/03/2024. This position is being re-announced for additional applicants. Previous applicants do not need to reapply.
The Minnesota Department of Education (MDE) Agency Finance Division is looking for a Grant System Manager and lead worker to join the Accounting Services Unit. As a Grant System Manager and lead worker, you will be responsible for managing the agency’s Minnesota Education Grant System (MEGS) in supporting application submissions, amendments, approval and issuance of grant award notifications, processing of payments against grant awards through reimbursement requests from the Minnesota Department of Education. In addition, this position will act as a liaison among stakeholders in order to understand the structure, policies and operations of the Minnesota Department of Education (MDE) and MEGS and to be able to recommend solutions to enable projects to be successful and goals to be met and be the point of contact between vendors, MNIT, and the Agency, managing relationships, prioritizing and implementing system improvements.
The grant system manager works with Steering Team members by guiding, consulting, and collaborating on the development, testing, deployment and adoption of solutions. The position coordinates and provides agency-wide oversight, guidance as a technical expertise to the MDE agency-wide approach to federal and state funding awarded in MEGS. This position is focused on being an expert resource administration-wide for understanding the grant management system in order to inform decision-making and policy development at the highest levels.
Minimum Qualifications
Please ensure that your resume clearly describes your experience in the areas listed and indicate the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.
Three (3) years of comprehensive accounting experience working for a business or governmental entity.
- Bachelor’s degree in business, finance, accounting or other closely related field as determined by the agency may substitute one (1) year of experience; Master’s degree substitutes for eighteen (18) months of experience.
- Lead work experience, including directing and assigning work and coaching or training staff.
- Grants management experience, includes managing federal or non-federal funding.
- Experience with large-scale accounting systems, preparing and reviewing fiscal reports sufficient to identify problems quickly, research and evaluate relevant issues and formulate solutions.
- Experience with Microsoft Office software or similar software including Excel, with demonstrated knowledge of procedures and techniques validating data in such software.
- Planning skills sufficient to plan and organize large projects, prioritize tasks, and make recommendations or decisions on the direction of projects.
- Ability to analyze program requirements, policies, regulations, and procedures to develop and implement improvements.
- Skill in establishing and maintaining collaborative relationships with teams and various stakeholders with ability to communicate, present information, and explain policies clearly and professionally to internal and external stakeholders.
- Experience with the state of Minnesota Financial Systems Statewide Integrate Financial Tools (SWIFT) and Oracle Business Intelligent Enterprise Edition (OBIEE).
- A bachelor’s degree in business finance, accounting, or a related field.
- Organizational and time management skills with the ability to multi-task.
- Ability to navigate ambiguity, anticipate barriers, and adapt to overcome challenges with a user-focused mindset.
A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components:
- SEMA4 Records Check (Applies to current and former state employee only)
- Employment Reference Check
- Conflict of Interest Review
How To Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Mai Vang at mai.n.vang@state.mn.us or 651-259-7106.
Connect 700 Program
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Mai Vang at mai.n.vang@state.mn.us.
Veterans
To be considered with Veteran's Status, you MUST indicate this on your application and submit a copy of your DD-214 form and other required documentation to mai.n.vang@state.mn.us by the closing date.
Recently Separated Veterans (RSV): Effective July 1, 2009, legislation provides that the top five RSV applicants who apply and meet the qualifications for a vacancy shall be granted an interview.
Certain Disabled Veterans: Effective August 1, 2012, legislation provides state agencies with the option to appoint certain disabled veterans on a non-competitive basis.
See the above links for criteria and eligibility.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
- Training, classes, and professional development
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
- A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Salary : $76,650 - $114,004
