What are the responsibilities and job description for the Office & Admin Specialist position at Minnesota Department of Natural Resources?
Working Title: Office & Admin Specialist
Job Class: Office and Administrative Specialist
Agency: MN Department of Natural Resources
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position exists to perform administrative, fiscal, customer service, and clerical support services for the Aitkin and Garrison Fisheries offices following department programs and policies so that state requirements and federal aid guidelines are met, effective office procedures are carried out, the public is served efficiently, and fisheries resources are managed, protected, sustained, and enhanced for the greatest public benefit. At this level, incumbents process work and make decisions based on clearly defined criteria. They communicate the reasons for decisions and actions, but they generally do not explain or justify procedures. Basic skills in word processing, more advanced knowledge of spreadsheets, databases, and financial software and the use of other office equipment are required, as are customer service and communication skills.
Minimum Qualifications
Knowledge of accounting functions to maintain budgets, pay invoices and track expenses.
Word processing, typing or keyboarding skills sufficient to type narrative and numerical documents efficiently with proper grammar and spelling.
Business English, spelling and grammar sufficient to proofread materials and to ensure the accuracy and completeness of written materials and to communicate with clientele.
Mathematics skills sufficient to calculate, review, and reconcile data and balance accounts.
Basic data entry ability and database management/spreadsheet software skills to record budget data and maintain accurate records and reports.
Customer service and communication skills to provide information to the public and other employees effectively and courteously in person and by phone calls and email.
File management skills sufficient to ensure document retrieval in an efficient and accurate manner.
Skill in using record keeping systems sufficient to maintain administrative and fiscal data and to prepare reports.
Knowledge of general office equipment and procedures such as basic math, typing, data entry and related functions.
Must possess strong organizational and interpersonal skills to prioritize and meet deadlines.
Preferred Qualifications
One year of clerical experience providing a variety of office services for staff.
Experience using Microsoft Office Suite such as Excel, Word and Access software to compile, manipulate, store and retrieve data.
Experience using internet communication tools such as Microsoft Outlook and Teams.
Experience using Adobe Acrobat Pro for document preparation and dissemination.
Experience in accounting, fiscal budgets, or state accounting procedures and software such as SWIFT.
Experience retrieving, archiving, and converting documents and electronic materials of different formats.
Demonstrated organizational skills and the ability to handle a diverse workload while maintaining accuracy.
Additional Requirements
This position requires an unrestricted Class D Driver's License with a clear driving record.
Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).
It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. All job offers are contingent upon passing the following components:
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Richard Bruesewitz at rick.bruesewitz@state.mn.us or 218-429-3037.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Elyse Anderson at elyse.anderson@state.mn.us.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Job Class: Office and Administrative Specialist
Agency: MN Department of Natural Resources
- Job ID: 84333
- Location: Aitkin
- Telework Eligible: No
- Full/Part Time: Full-Time
- Regular/Temporary: Unlimited
- Who May Apply: Open to all qualified job seekers
- Date Posted: 02/26/2025
- Closing Date: 03/18/2025
- Hiring Agency/Seniority Unit: Department of Natural Resources
- Division/Unit: Fish and Wildlife
- Work Shift/Work Hours: Day Shift
- Days of Work: Monday - Friday
- Travel Required: No
- Salary Range: $20.02 - $25.03 / hourly; $41,801 - $52,262 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 206 - Clerical/AFSCME
- Work Area: Aitkin area
- FLSA Status: Nonexempt
- Designated in Connect 700 Program for Applicants with Disabilities: Yes
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position exists to perform administrative, fiscal, customer service, and clerical support services for the Aitkin and Garrison Fisheries offices following department programs and policies so that state requirements and federal aid guidelines are met, effective office procedures are carried out, the public is served efficiently, and fisheries resources are managed, protected, sustained, and enhanced for the greatest public benefit. At this level, incumbents process work and make decisions based on clearly defined criteria. They communicate the reasons for decisions and actions, but they generally do not explain or justify procedures. Basic skills in word processing, more advanced knowledge of spreadsheets, databases, and financial software and the use of other office equipment are required, as are customer service and communication skills.
Minimum Qualifications
Knowledge of accounting functions to maintain budgets, pay invoices and track expenses.
Word processing, typing or keyboarding skills sufficient to type narrative and numerical documents efficiently with proper grammar and spelling.
Business English, spelling and grammar sufficient to proofread materials and to ensure the accuracy and completeness of written materials and to communicate with clientele.
Mathematics skills sufficient to calculate, review, and reconcile data and balance accounts.
Basic data entry ability and database management/spreadsheet software skills to record budget data and maintain accurate records and reports.
Customer service and communication skills to provide information to the public and other employees effectively and courteously in person and by phone calls and email.
File management skills sufficient to ensure document retrieval in an efficient and accurate manner.
Skill in using record keeping systems sufficient to maintain administrative and fiscal data and to prepare reports.
Knowledge of general office equipment and procedures such as basic math, typing, data entry and related functions.
Must possess strong organizational and interpersonal skills to prioritize and meet deadlines.
Preferred Qualifications
One year of clerical experience providing a variety of office services for staff.
Experience using Microsoft Office Suite such as Excel, Word and Access software to compile, manipulate, store and retrieve data.
Experience using internet communication tools such as Microsoft Outlook and Teams.
Experience using Adobe Acrobat Pro for document preparation and dissemination.
Experience in accounting, fiscal budgets, or state accounting procedures and software such as SWIFT.
Experience retrieving, archiving, and converting documents and electronic materials of different formats.
Demonstrated organizational skills and the ability to handle a diverse workload while maintaining accuracy.
Additional Requirements
This position requires an unrestricted Class D Driver's License with a clear driving record.
Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).
It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. All job offers are contingent upon passing the following components:
- Conflict of Interest Review
- Criminal History Check
- Education Verification
- Employment Reference / Records Check
- License / Certification Verification
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Richard Bruesewitz at rick.bruesewitz@state.mn.us or 218-429-3037.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Elyse Anderson at elyse.anderson@state.mn.us.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
- Training, classes, and professional development
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
- A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Salary : $41,801 - $52,262
