What are the responsibilities and job description for the Office & Admin Specialist position at State of Minnesota?
Working Title : Office & Admin Specialist
Job Class : Office and Administrative Specialist
Agency : MN Department of Natural Resources
Job ID : 84333
Location : Aitkin
Telework Eligible : No
Full / Part Time : Full-Time
Regular / Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 02 / 26 / 2025
Closing Date : 03 / 18 / 2025
Hiring Agency / Seniority Unit : Department of Natural Resources
Division / Unit : Fish and Wildlife
Work Shift / Work Hours : Day Shift
Days of Work : Monday - Friday
Travel Required : No
Salary Range : $20.02 - $25.03 / hourly; $41,801 - $52,262 / annually
Classified Status : Classified
Bargaining Unit / Union : 206 - Clerical / AFSCME
Work Area : Aitkin area
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https : / / mn.gov / mmb / careers / diverse-workforce / people-with-disabilities / connect700 / ) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position exists to perform administrative, fiscal, customer service, and clerical support services for the Aitkin and Garrison Fisheries offices following department programs and policies so that state requirements and federal aid guidelines are met, effective office procedures are carried out, the public is served efficiently, and fisheries resources are managed, protected, sustained, and enhanced for the greatest public benefit. At this level, incumbents process work and make decisions based on clearly defined criteria. They communicate the reasons for decisions and actions, but they generally do not explain or justify procedures. Basic skills in word processing, more advanced knowledge of spreadsheets, databases, and financial software and the use of other office equipment are required, as are customer service and communication skills.
Minimum Qualifications
Knowledge of accounting functions to maintain budgets, pay invoices and track expenses.
Word processing, typing or keyboarding skills sufficient to type narrative and numerical documents efficiently with proper grammar and spelling.
Business English, spelling and grammar sufficient to proofread materials and to ensure the accuracy and completeness of written materials and to communicate with clientele.
Mathematics skills sufficient to calculate, review, and reconcile data and balance accounts.
Basic data entry ability and database management / spreadsheet software skills to record budget data and maintain accurate records and reports.
Customer service and communication skills to provide information to the public and other employees effectively and courteously in person and by phone calls and email.
File management skills sufficient to ensure document retrieval in an efficient and accurate manner.
Skill in using record keeping systems sufficient to maintain administrative and fiscal data and to prepare reports.
Knowledge of general office equipment and procedures such as basic math, typing, data entry and related functions.
Must possess strong organizational and interpersonal skills to prioritize and meet deadlines.
Preferred Qualifications
One year of clerical experience providing a variety of office services for staff.
Experience using Microsoft Office Suite such as Excel, Word and Access software to compile, manipulate, store and retrieve data.
Experience using internet communication tools such as Microsoft Outlook and Teams.
Experience using Adobe Acrobat Pro for document preparation and dissemination.
Experience in accounting, fiscal budgets, or state accounting procedures and software such as SWIFT.
Experience retrieving, archiving, and converting documents and electronic materials of different formats.
Demonstrated organizational skills and the ability to handle a diverse workload while maintaining accuracy.
Additional Requirements
This position requires an unrestricted Class D Driver's License with a clear driving record.
Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).
It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. All job offers are contingent upon passing the following components :
Conflict of Interest Review
Criminal History Check
Education Verification
Employment Reference / Records Check
License / Certification Verification
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer / educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
Salary : $41,801 - $52,262
