Assistant Superintendent/Vice President, Administrative Services

Assistant Superintendent/Vice President, Administrative Services
MiraCosta College

MiraCosta Community College District invites applications for the position of Assistant Superintendent/Vice President of Administrative Services to begin.

The position is open until filled. The submission deadline for the first screening is Monday, March 03, 2025 at 11:59 pm. For more information about the position and the district, please review the position brochure in addition to this job posting.

The Administrative Services division at MiraCosta College is dedicated to efficiently and effectively utilizing college resources to support student success and the Districts mission. The division oversees Information Technology Services, College Police & Safety, Facilities, Fiscal and Cashiering Services, Purchasing & Materials Management, and auxiliary services such as the bookstore and food services. The team is committed to ensuring the fiscal health and operational integrity of the District while enriching the learning environment and fostering the success of the Districts diverse learners. Leveraging their professional expertise, the Administrative Services team collaborates with all college constituencies to design and implement solutions to operational and academic challenges. This collaborative approach makes the division a vital component of MiraCosta College. The Administrative Services team maintains the highest standards of integrity and professionalism through policy development, compliance, and customer service. With a dedicated team, the division provides the highest quality services to MiraCosta Colleges students, faculty, and staff in the most responsible, responsive, and costeffective manner possible.

The District seeks an energetic, strategic thinker, enthusiastic, positive, collaborative, and futurefocused leader committed to a just, equitable, and sustainable world where our students make valuable and unique contributions and all our employees engage meaningfully in relevant and impactful education. The ideal candidate will demonstrate a passion for working with all employees in a collaborative and supportive manner, delivering on the colleges mission, goals and commitment. Finally, the ideal candidate will be able to demonstrate success in facilities/ infrastructure planning, equitable practices in budgeting and financial services, and strategic planning.

RESIDENCY REQUIREMENT:
MiraCosta College Board Policy 7800: Employee Residency requires all classified staff, administrators, and temporary/hourly short-term employees to maintain and permanently reside in a principal place of residence in the state of California that is within two-hundred (200) road miles from the employees regularly assigned district worksite. The purpose of the policy is to promote efficiency and continuity throughout all campus administrative functions, provide students with high quality assistance and accessibility to all academic and campus services, ensure that students receive an engaging education, and respond to emerging student needs.

The District may consider an individual request to temporarily reside outside of the State of California or outside the 200-mile limit on a case-by-case basis, not to exceed twelve consecutive months.

The salary range for this position is $241,053 - 287,830 annually. Salary placement will be dependent on qualifications and experience. To view the salary schedule, go to MiraCosta College | Salary Schedules.

Employees must make arrangements for the direct deposit of paychecks into the financial institution of their choice, via electronic fund transfer.

A full benefits package which includes employer-paid medical, dental, and vision plans for employee and dependents; $100,000 employee life insurance; other optional coverages; and membership in the California Public Employees Retirement System (CalPERS).

In order to be considered for this position, you must submit the following documents directly in the online system and finish applying and receive a confirmation number by 11:59 PM on the closing date:

1. Application on which you list all relevant experience.

2. A current resume or curriculum vitae summarizing your educational background and experience.

3. A cover letter addressed to the "Screening and Interview Committee" specifically describing how your experience aligns with the Essential Duties, Other Duties, and Desirable Qualifications.

4. Transcripts of college coursework which provide evidence of meeting the minimum qualifications as stated in this job posting. Unofficial or legible photocopies are acceptable. If a degree(s) was earned, the transcripts must state that the degree was awarded. Any degree/coursework used to satisfy the minimum qualifications must be from a postsecondary institution accredited by an accreditation agency recognized by either the U.S. Department of Education or the Council on Postsecondary Accreditation.

If your degree(s) is from a college or university outside of the United States, you must submit a detailed evaluation from a professional evaluation agency. To view a list of agencies approved by the California Commission on Teacher Credentialing, go to https://www.ctc.ca.gov/credentials/leaflets/foreign-transcript-evaluation-(cl-635). Transcripts or translations in English still require the evaluation to show the U.S. equivalence of your degree.

The screening and interview committee will review application materials for up to three to four weeks following the closing/first screening date. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.

Offer of employment to the person selected for this position is contingent upon 1) successful completion of a pre-placement physical exam at district expense; 2) submission of a current tuberculosis test clearance; 3) proof of eligibility to work in the United States; 4) fingerprint clearance; and 5) approval by the Board of Trustees.

The Assistant Superintendent/Vice President, Administrative Services (ASVPAS) is responsible for developing and executing administrative services strategy in support of the overall plan and strategic direction of the district, specifically in the areas of financial services, accounting, information technology services, college police, investments, , budgeting, cashiering, contracting, purchasing, material management, district enterprise services including food service and bookstore operations, capital construction and facilities/infrastructure planning and maintenance. The ASVPAS functions as a strategic administrative services advisor, and articulates administrative services needs to the executive management team and the Board of Trustees regarding key organizational and management issues, programs, policies and procedures, and provides guidance on managing complex matters. The ASVPAS may serve as the Superintendent/Presidents designee of the district in the absence of the Superintendent/President.

The ASVPAS shares diversity, equity, and inclusion leadership responsibilities with other campus leaders.

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

Management

1. Provides diversity, equity, and inclusion leadership in staff achievement and success, leadership development, nondiscrimination, procurement/supplier diversity, strategic planning and accountability.
2. Develops, implements, and manages the strategic direction required to achieve organizational success in support of the districts mission, strategic plans, goals and objectives.
3. Plans, develops, organizes, implements, directs, and evaluates the practices, initiatives and performance of the fiscal services, facilities, and purchasing and materials management departments that allows the district to meet its administrative services needs, close critical gaps in competencies, and create and drive organizational effectiveness.
4. Develops, implements, and enforces administrative services-related policies and procedures.
5. Measures long- and short-term effectiveness and growth of administrative services people and processes; implements necessary organizational change initiatives.
6. Manages the use of existing, new, and emerging technologies to support the administrative services division.

Fiscal Services

7. Oversees and directs the development and management of the college and the administrative services division budgets and other financial measures.
8. Oversees and directs the cash management and investment of district funds.
9. Oversees and directs the development and management of internal controls to ensure long-term district financial health and stability.

Capital Construction and Facilities Maintenance

10. Analyzes and develops capital and maintenance program proposals.
11. Oversees the coordination of building space layout and facility expansions.
12. Directs, participates in, coordinates, and administers the districts capital and maintenance budgets.
13. Plans and directs a broad range of operational, construction, and maintenance activities/programs to sustain the districts infrastructure and support the delivery of services to students, staff, and faculty.

Purchasing, Contracts and Materials Management

14. Oversees negotiations with vendors for the purchase of all materials, supplies, equipment, and services used by the district.
15. Oversees and participates in the bidding and awarding of contracts.
16. Oversees and directs the districts mail services, shipping and receiving, copy center, distribution and courier services, warehouse operations, central stores, records management, fixed asset management, surplus disposal program, and hazardous materials program.

Information Technology Services (ITS)
17. Provide leadership in establishing long-term Information Technology (IT) needs and oversee plans and strategies for developing systems, staffing, and resources, necessary to meet those needs.
18. In collaboration with members of the executive team, identify ways ITS can assist the district in achieving educational, business, and financial goals.

College Police
19. Provide leadership for an equity-minded, community-based College Police Department that is in compliance with federal, state and departmental rules and regulations and ensures consistency and alignment with the districts commitment to a racially just and trauma-informed policing approach.

Workplace
20. Operates in an ethical and sustainable manner; leads administrative services-related activities that promote and support transparency, sustainability, and ethical sound governance practices.
21. Maintains compliance and alignment of administrative services programs and policies with relevant laws and regulations.
22. Leads activities including educating employees on the legality of administrative services-related programs, establishing metrics or other criteria to measure and track compliance, and ensuring organizational systems and processes facilitate the collection, analysis, and reporting of relevant data.

COMPETENCIES:
Leadership and Navigation
Business Acumen
Ethical Practice
Inclusive and Equity-Minded
Relationship Management
Communication
Critical Evaluation
Consultation

Participates in governance of the college through service on district committees and promotes broad and inclusive input.
Establishes positive relationships with community groups and organizations.
Participates in appropriate professional and community organizations.
Performs related duties as assigned, including representing the Superintendent/President.

District organization, operations, policies, and objectives.
Budgeting methods and practices.
Financial recordkeeping procedures and practices.
Generally Accepted Accounting Principles (GAAP), Budget and Accounting Manual for California Community Colleges, Contracted District Audit Manual for California Community Colleges.
Principles, practices, and methods of financial services, accounting, investments, budgeting, cashiering, contracting, purchasing, material management, capital construction, and facilities/infrastructure planning and maintenance.
Federal, state and local laws, statutes, and regulations applicable to the division of administrative services.
Principles and practices of effective management and supervision.
Principles and practices of sound business communication.
Research methods and analysis techniques.
Principles and practices of organization and culture change.
Safety policies and safe work practices applicable to the workplace.

Organize, plan, integrate, and direct the broad/diverse activities of a college administrative services organization.
Define issues, analyze problems, evaluate alternatives, and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules, and policies.
Analyze and make sound recommendations on complex issues arising within the assigned division and across the full district organization.
Work collaboratively with vice presidents, managers and deans; provide expert advice and counsel to develop solutions to complex issues.
Organize, set priorities, and exercise expert, independent judgment within areas of responsibility.
Develop and implement budgets, procedures, and controls.
Prepare clear, concise, and comprehensive correspondence, reports, studies, and other written materials.
Communicate effectively, both orally and in writing.
Understand, interpret, explain and apply applicable laws, codes, and ordinances.
Represent the district effectively in dealings with external stakeholders.
Present proposals and recommendations clearly, logically, and persuasively.
Operate a computer and use standard business software.
Use tact and diplomacy in dealing with sensitive and complex issues, situations and concerned individuals.
Demonstrate sensitivity to and understanding of diverse academic, socioeconomic, cultural, ethnic, and disability issues.
Establish and maintain effective working relationships with all those encountered in the course of work.

To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:

BA/BS degree from an accredited college or university
Three years of progressively responsible related experience

NOTE: For work experience, one "year" is defined as equivalent to 40 hours per week for 12 months, or at least 2,080 hours.

BA/BS degree preferably in finance, business administration, construction management, construction engineering, or a related field from an accredited college or university
MBA or MA/MS degree in finance or a related field from an accredited college or university
Community college business experience

NA

The physical efforts described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Primarily sedentary with intermittent standing, walking, bending and stooping; occasional light lifting and carrying of objects weighing up to 25 pounds; ability to travel to various locations on and off campus as needed to conduct district business.

Ability to develop and maintain effective working relationships involving interactions and com-munications personally, by phone and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis; ability to work effectively under pressure on a variety of tasks concurrently while meeting established deadlines and changing priorities.

Primarily business office environment; subject to frequent public contact and interruption; inter-mittent exposure to individuals acting in a disagreeable fashion; may work at any district location or authorized facility with occasional evenings and/or weekends on an as-needed basis. Occasional local travel may be requested.

MiraCosta College is an Equal Opportunity Employer and is committed to providing an educational environment that affirms and supports diversity in its faculty, staff, and administration, and promoting an environment of inclusion. The colleges commitment to inclusion, diversity, equity, and accessibility is expressed in the policy found at https://www.miracosta.edu/office-of-the-president/board-of-trustees/docs/3400BP-Inclusion-Diversity-Equity-Accessibility.pdf. Click on the following link to view the IDEA website: https://www.miracosta.edu/office-of-the-president/idea/index.html.

MiraCosta College is committed to creating a racially just campus climate. Individuals and their diverse cultures and identities are welcomed, nurtured, and validated. MiraCosta College takes institutional responsibility for closing the equity gap for disproportionately impacted populations including Latinx and Chicanx communities, Black and African American communities, Native Hawaiian and Pacific Islander communities, Native American communities, lesbian, gay, bisexual, trans, queer/questioning, intersex, and asexual (LGBTQIA ) communities, veteran communities, former foster youth, adult students, and students from low socioeconomic statuses. MiraCosta will continue to serve all constituents with values rooted in equity, diversity, inclusion, and community. MiraCosta Colleges Mission, Vision, Commitment, and Institutional Values & Goals can be viewed at https://www.miracosta.edu/office-of-the-president/docs/mccmissionstatement.pdf.

The college was designated as a Hispanic Serving Institution (HSI) in 2013. This significant recognition acknowledges our institutions continuous efforts to support the academic performance and unique needs of Latinx students, many of whom are attending college for the first time or are first-generation. We are a veteran and military supportive institution and an Achieving the Dream Leader College. The successful candidate will join a campus that exhibits its dedication to all students and faculty through offering robust, culturally-responsive events, including speaker series dedicated to heritage month events through the Social Justice and Equity Center.