Executive Administrative Assistant

Mission Bank is looking for an Executive Aministrative Assistant to join our team! The position performs diverse secretarial and administrative duties involving high-level contacts and exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion and judgment. Assists the Board of Directors and Board Committees as needed. Communicates with executive, administrative and management personnel to gather or convey information. Performs all regular secretarial, administrative and clerical duties. Enhances executive's effectiveness by providing information management support.

Essential Responsibilities, include but are not limited to:

• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
• Maintains executive’s office by ensuring it is clean and organized daily
• Provide support to Executive’s team members with administrative tasks
• Prepare reports and presentations for internal and external Bank Associates by collecting, analyzing, and synthesizing information
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents, collecting and analyzing information; initiating telecommunications
• Provides historical reference by developing and utilizing filing and retrieval systems, and recording meeting discussions
• Acts as a communication liaison between the executive and the Board at the Presidents/CEOs direction
• Arranges corporate travel and meetings by developing itineraries and agendas, booking other transportation, and arranging lodging and meeting accommodations
• Completes projects and special assignments, determining priorities, managing time, gaining the cooperation of others, monitoring progress, problem-solving, and making adjustments to plans
• Improves quality results by studying, evaluating, and re-designing processes; suggested changes
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
• Must keep all information and knowledge confidential
• Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies

Experience and Skills:

Minimum Requirements:

• 5 years professional working experience
• Bachelor's Degree in related field
• Communicating effectively in writing as appropriate for the needs of the audience
• Job requires being reliable, responsible, and dependable, and fulfilling obligations
• Job requires being careful about detail and thorough in completing all work tasks
• Project a businesslike professionalism to the client in both appearance and manner
  • Ability to work with minimal supervision while performing duties

Desired Skills:

• 4 years' Administrative Assistant Experience
• 2 years' experience working with boards and executives
• Demonstrated ability to handle confidential information appropriately
• Excellent verbal and written communication skills including the ability to communicate with all levels of management, executive/senior staff and clients
• Proficient in Microsoft Office applications including Outlook, Microsoft Excel, PowerPoint and Word
• Proficient in Microsoft PowerPoint to format high level presentations
• Attention to detail in composing, typing, proofing materials, establishing priorities, flagging items for executive’s attention and meeting deadlines
• Professional conduct and discretion exhibited at all times

Target Compensation: $102,000 per year, depending on experience.
Job Benefits:

401K, Competitive Medical: PPO, HMO, Vision, Dental, Short-term and long-term disability, 11 paid holidays

Mission Bank is an Equal Opportunity Employer and with opportunities for advancement. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories.

EEO is the law - Click here for more information.

Pay Transparency Non-Discrimination - Click here for more information.



From: Mission Bank