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Firm Administrator & Controller | Law Firm | 146465

Mission Recruiting
Tampa, FL Full Time
POSTED ON 2/2/2025
AVAILABLE BEFORE 5/2/2025

Job Description

Job Description

We are seeking an experienced and proactive Firm Administrator / Controller to manage the financial and operational aspects of our fast-paced professional services firm. The ideal candidate will bring 5-7 years of experience in firm management, particularly in a professional services environment, and demonstrate strong leadership and organizational skills. If you thrive in a dynamic setting, possess excellent interpersonal skills, and have a keen eye for financial management, we want to hear from you!

Responsibilities :

Financial Management :

  • Accrual financial reports monthly using Juris Accounting Module
  • Convert accrual to cash basis financials monthly – Excel report
  • Run cost analysis reports monthly – Excel report
  • Cash management, including Excel reports and bank reconciliations – Juris
  • Prepare firm budget, salary, commission / bonus reports, and update throughout the year – Excel

Payroll & HR Functions :

  • Process semi-monthly payroll through ADP
  • Oversee implementation of all insurance policies
  • Serve as the main point of contact with bank representatives and building management
  • Manage HR functions, including the recruitment process, coordinating interviews, preparing offer letters, and conducting first-day orientation

    • Team Management & Support :

  • Oversee IT and vendor relations, collaborating with the IT team when needed
  • Handle marketing efforts and RFP processes
  • Ensure billing, trust transactions, and receivables / payables are managed by a designated team member who reports to you
  • Work closely with attorneys, staff, and management to ensure smooth firm operations

    • Requirements :

  • 5-7 years of experience in firm or office management, preferably in a professional services environment
  • Bachelor's degree in Business Administration, Accounting, or a related field required
  • Strong proficiency in Excel and the ability to create, update, and interpret complex spreadsheets
  • Excellent interpersonal and leadership abilities
  • Capable of managing multiple tasks simultaneously and working effectively in a fast-paced environment
  • Demonstrated initiative, professionalism, and flexibility

    • Additional Qualifications :

  • Ability to manage financial tasks, HR functions, and operational duties with a focus on efficiency and accuracy

    • Benefits :

  • Paid parking from day one
  • Firm-paid health insurance (base plan) after 30 days; options for upgraded plans available
  • Dental, Short-Term Disability, Long-Term Disability, and Group Life Insurance paid by the firm
  • PTO accrues monthly, 18 days for the first 5 years, then 23 days per year
  • 401(k) available after one year of employment (no match at this time)
  • Access to an on-site gym, free of charge

    • Compensation :

  • Salary is commensurate with experience.

    • If you are a resourceful and detail-oriented administrator looking to make a significant impact, we encourage you to apply today!

    Mission Recruiting is proud to represent some of the most prestigious organizations in the country. Contact us today to learn how we can help you explore this and other exciting opportunities.

    Salary Range : $125,000 - $150,000

    Reference : 146465

    Salary : $125,000 - $150,000

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