What are the responsibilities and job description for the Operations Manager position at Mission Scholars?
About Mission Scholars
A nonprofit organization located in Santa Barbara, California, Mission Scholars uses comprehensive college admissions guidance, mentorship, and career development training to help high-achieving, low-income students reach their full potential and become a force for change in our community. We are proud to report that 93% of our Scholars are enrolled in four-year universities, with more than 85% of their four-year cost of attendance covered by grants and scholarships.
Job Summary
Mission Scholars is seeking a dedicated and organized part-time Operations Manager to ensure the smooth functioning of our nonprofit’s daily operations. The Operations Manager will collaborate closely with the Executive Director to design and enhance systems that will maximize efficiency within the organization. This role is integral to supporting our mission by managing resources, streamlining processes, and fostering collaboration across teams.
Mission Scholars is entering an exciting new chapter as a thriving and sustainable organization, with ten highly committed and passionate team members and more than 100 community volunteers. The ideal candidate will thrive in this creative, fast-paced environment, contribute innovative ideas to continue building and strengthening the organization, and embrace the tremendous opportunities for professional growth within our dynamic team.
Key Responsibilities :
- Office Management & Administration :
Oversee day-to-day office functions, including scheduling, communications, and maintaining organizational systems, while also identifying opportunities to design and implement new systems to enhance efficiency and support the organization's growth.
Collaborate with the organization's leadership to prioritize staff morale, minimize burnout, and foster a positive work environment through effective communication and support at all levels.
Provide operational support to the Programs Team to enhance the delivery and impact of services, such as coordinating logistics for events, managing program resources, streamlining workflows, maintaining program data, and assisting with communication or reporting needs.
Assist in preparing and monitoring the organization's budget, manage expenses to align with financial plans, and work closely with staff to guide and improve department budgets.
Collaborate with the Executive Director, Board Finance Committee, and accounting team to support financial workflows, ensuring all processes are efficient, accurate, and aligned with organizational needs.
Coordinate onboarding for new staff and volunteers, maintain personnel records, and oversee compliance with employment policies. Identify and implement opportunities for staff professional development, fostering growth and enhancing team capabilities.
Collaborate with the Executive Director and bookkeeper to ensure accurate and timely payroll processing. Verify timekeeping records, oversee the administration of benefits and deductions, and address staff payroll inquiries.
Manage office space, supplies, and equipment to ensure a productive and safe work environment.
Negotiate and manage contracts with service providers, ensuring cost-effectiveness and quality.
Ensure adherence to all legal and regulatory requirements by maintaining accurate records and overseeing the timely submission of necessary reports. Collaborate with leadership to implement processes that support transparency and accountability.
Assist with the planning and organization of events, including fundraising initiatives, organizational gatherings, and program-related activities. Collaborate with staff and volunteers to create impactful events that align with the organization's goals and mission.
Oversee basic IT needs, manage Google Suite platforms and other technology systems, and coordinate with vendors for technical support. Supervise and monitor internal data collection, organization, and security.
Qualifications :
A Bachelor’s Degree is required.
3 years of experience in operations, administrative, and / or a related role.
Familiarity with nonprofit compliance, budgeting, and management.
Proficiency in Quickbooks Online, Google Suite platforms, project management tools, and basic financial systems.
Demonstrated experience as a resourceful problem-solver.
Strong organizational, communication, and interpersonal skills.
Ability to work independently and collaboratively within a mission-driven environment.
Impeccable written and verbal communication skills.
Primary Supervisor : Executive Director
Job Type :
Part-time, Hybrid, averaging 20 hours per week
Compensation range : 30-$35 / hr
FOR CONSIDERATION, PLEASE SUBMIT
Résumé
Cover letter detailing your qualifications for the position as they relate to the job description, as well as any anecdotes you feel differentiate your candidacy.
Preference will be given to candidates who apply by January 31, 2025.
Please submit documents and questions to Cassie Lancaster : clancaster@missionscholars.org.
Salary : $30 - $35