Administrative Assistant - Investor Relations

Administrative Assistant - Investor Relations

Location: Greenwich, CT

Schedule: Hybrid Flexibility

Overview:

We are seeking a highly organized and capable Administrative Assistant to support a team within Investor Relations and Marketing. This role requires exceptional multitasking abilities in a dynamic, fast-paced environment. The ideal candidate should have strong attention to detail, excellent follow-through, and the ability to effectively manage various administrative functions.

Qualifications:

• 5 years of relevant admin experience; background in financial services - preferred
• International travel/experience with visas - MUST
• Investor Relations/Roadshow experience - highly preferred
• CRM experience - highly preferred
• BA/BS preferred
• High level of professionalism and mature judgment

Key Responsibilities:

• Coordinate extensive internal and external meeting schedules
• Track investor calls, meetings, and related processes
• Prepare meeting materials such as presentations and bios
• Organize travel arrangements and detailed itineraries
• Assist with client events and related logistics
• Handle department expense reporting
• Provide support for various ad-hoc projects
• Offer backup coverage for Reception as needed, with onsite availability