What are the responsibilities and job description for the Veterinary Receptionist position at Mission Veterinary Partners?
Overview
Beaverton Pet Clinic is looking for an experienced Veterinary Receptionist to join the team!
Compensation: $20 - $22/hr depending on experience
Location: 11876 SW Beaverton Hillsdale Hwy, Beaverton, OR 97005
About Us: Beaverton Pet Clinic is proud to be a part of the local community for over 25 years. We are currently a 5-doctor hospital with roughly 18 additional support staff, and are continuing to grow and expand. With this in mind, we recently moved into a larger, newly renovated space just down the street from our current facility and are SO excited to add to our rockstar team!
About
We are passionate about training and supporting our Client Service Representatives (CSRs) as they are invaluable team members that are truly the “face” of our hospital! A few things to note before reading further:
Handling all types of veterinary clinic client communications (via telephone, email, text, carrier pigeon, and in person) with a friendly and welcoming demeanor
Being the liaison between our doctors and medical team and our clients
Navigating, scheduling, and processing payments through our (moody and love-to-hate) medical software
Providing a consistent and compassionate client experience
Having basic medical terminology (vaccines, medications, common signs of emergencies, etc.) knowledge
Problem solving on the fly as we know there is no “normal” day in vet med!
No problem if this is still new to you or not. What’s most important to us is maintaining our excellent culture which is done through sense of humor, mild sass /- dark humor, flexibility, laughter, teamwork, and the cornerstone: communication.
It certainly doesn’t hurt that we are closed on Sundays and see our last appointment at 5:15pm during the week which allows our staff ample time away from the hospital to recharge.
Job Summary: The Receptionist is the first and last contact that a client will have with the hospital and a key to creating first and lasting impressions. The Receptionist must have exceptional client service and communication skills, computer literacy, ability to handle payment and financial issues, ability to multi-task, a friendly attitude and confidence to deal with stressful situations. The Receptionist will support veterinarians, technicians, veterinary assistants, groomers and kennel staff in daily patient and client care.
Responsibilities
How you'll make an impact:
Required Knowledge, Skills and Abilities:
Apply today for immediate consideration!
Identity Statement
As part of the application process, you are expected to be on camera during interviews and assessments. We reserve the right to take your picture to verify your identity and prevent fraud.
Mission Veterinary Partners (MVP) is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Beaverton Pet Clinic is looking for an experienced Veterinary Receptionist to join the team!
Compensation: $20 - $22/hr depending on experience
Location: 11876 SW Beaverton Hillsdale Hwy, Beaverton, OR 97005
About Us: Beaverton Pet Clinic is proud to be a part of the local community for over 25 years. We are currently a 5-doctor hospital with roughly 18 additional support staff, and are continuing to grow and expand. With this in mind, we recently moved into a larger, newly renovated space just down the street from our current facility and are SO excited to add to our rockstar team!
About
We are passionate about training and supporting our Client Service Representatives (CSRs) as they are invaluable team members that are truly the “face” of our hospital! A few things to note before reading further:
- Ideal applicants will have at least 1-2 years of previous veterinary client service experience, but in certain cases we are willing to train the right candidate.
- We are hiring for a 3 day week (part time) schedule with availability to work Saturdays.
Handling all types of veterinary clinic client communications (via telephone, email, text, carrier pigeon, and in person) with a friendly and welcoming demeanor
Being the liaison between our doctors and medical team and our clients
Navigating, scheduling, and processing payments through our (moody and love-to-hate) medical software
Providing a consistent and compassionate client experience
Having basic medical terminology (vaccines, medications, common signs of emergencies, etc.) knowledge
Problem solving on the fly as we know there is no “normal” day in vet med!
No problem if this is still new to you or not. What’s most important to us is maintaining our excellent culture which is done through sense of humor, mild sass /- dark humor, flexibility, laughter, teamwork, and the cornerstone: communication.
It certainly doesn’t hurt that we are closed on Sundays and see our last appointment at 5:15pm during the week which allows our staff ample time away from the hospital to recharge.
Job Summary: The Receptionist is the first and last contact that a client will have with the hospital and a key to creating first and lasting impressions. The Receptionist must have exceptional client service and communication skills, computer literacy, ability to handle payment and financial issues, ability to multi-task, a friendly attitude and confidence to deal with stressful situations. The Receptionist will support veterinarians, technicians, veterinary assistants, groomers and kennel staff in daily patient and client care.
Responsibilities
How you'll make an impact:
- Maintain and uphold the Core Values and Mission Statement of MVP.
- Greet clients and pets by name with a smile and a positive, solution-oriented attitude.
- Answer phones promptly and professionally using a multi-line phone system; answering client inquiries about basic animal care and routine procedures, questions about veterinary services and products, and provide knowledgeable advice about wellness, prevention, and diseases.
- Screen and route calls to appropriate staff; take and deliver messages promptly to appropriate staff, pulling medical records of patients so staff can properly document information.
- Schedule appointments and surgeries according hospital scheduling guidelines and make surgery and appointment confirmation calls.
- Note in medical records the details discussed during client conservations including the date, time, key points of the discussion and any required information.
- Enter accurate charges; explain invoices to show value for care provided, stating all services and products provided before the total; echo doctors’ recommendations when checking out clients.
- Collect payment when services are rendered, including making change for cash payments, processing credit cards and getting proper ID for checks.
- Verify the eligibility of clients with charge accounts.
- Check medical and computer records for accurate client addresses, phone numbers, e-mail addresses and scan appropriate new documents to patient’s medical records.
- Fill prescriptions refill forms and provide routine administrations instructions to clients.
- Advise clients on flea/tick preventative, heartworm preventatives, pre-anesthetic testing, pain management, shampoos, home dental products, and other retail items.
Required Knowledge, Skills and Abilities:
- Demonstrated commitment to MVP core values.
- Computer knowledge required- keyboarding and use of communication tools (e-mail/internet).
- Working knowledge of veterinary terminology- must be able to pronounce, spell, and know the meaning.
- Must have excellent spelling and grammar.
- Ability to handle varied and sometimes difficult conditions; will be exposed to highly emotional situations.
- Ability to display tact and respect with clients and team members, even when busy or hectic.
- Ability to conduct oneself in a confident, calm, and professional manner with clients and staff when situations are stressful and/or focused on individual tasks.
- Must feel and express a genuine liking for animals and their owners and for working in an animal care field.
Apply today for immediate consideration!
Identity Statement
As part of the application process, you are expected to be on camera during interviews and assessments. We reserve the right to take your picture to verify your identity and prevent fraud.
Mission Veterinary Partners (MVP) is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Salary : $20 - $22
