Accounting Clerk/Administrative Assistant

Visit www.moconnectionsforhealth.org/careers to view our benefits summary.

This position is eligible for a pay increase of up to 2.5% after successful completion of the 90-day introductory period. Increase based on introductory performance review.

Employer will conduct testing of applicants during the interview phase.

Summary
Provide administrative support to help ensure the programs meet performance goals, including internal quality control. This position also serves as front desk receptionist, the first point of contact for consumers needing assistance, and as such, requires a commitment to the organization's mission, vision, and values. Accounting clerk duties include assisting with payrolls and accounts reconciliation, payables/receivables, and related tasks. We prefer candidates with an associate’s degree in accounting, but we are willing to consider those without a degree who have extensive administrative experience and proficiency in using Excel, Word, and QuickBooks Online. This position requires excellent communication, organizational, and time management skills—attention to detail and accuracy are required. Confidentiality and compliance with ethical standards are paramount.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Accounting Clerk

Answer phone calls and emails from clients and vendors.

Send out invoices and settle accounts with vendors.

Keep track of spending (QuickBooks Online and Excel).

Create regular spending reports (QBO and Excel).

Maintain files of bills and invoices (digital and paper).

Administrative Assistant/Receptionist

Answer front desk telephone, transfer, and relay messages as necessary.

Greet visitors and follow front desk sign-in procedures.

Provide clerical support for State Health Insurance Assistance Program (SHIP) Trainers and Regional Liaisons (various logistics and data entry related to webinars, in-person training, newsletters, etc.).

Provide general support to the Operations Coordinator and Executive Director in maintaining confidential files for assigned programs/departments (i.e., Grants, Contracts, Finance, and Human Resources).

Assist in the preparation of monthly and other reports as needed.

Assist with maintaining publication inventory and ordering outreach/educational materials through print vendors or other means.

Type, format, and proofread letters, memorandums, meeting minutes, reports, manuals, educational materials, certificates, and newsletters.

Ensure organizational documents have the proper logo(s) and disclaimer.

Assist with labeling and mailing newsletters, reports, brochures, surveys, and other mailings.

Purchase office supplies as needed.

Other

Participate in training and staff meetings as requested.

Complete timesheets daily and approve them promptly according to company policy.

Submit appropriate expense reports and support documentation promptly according to policy.

Supervisory Responsibilities

This job has no supervisory responsibilities.

QUALIFICATIONS

The requirements below represent the knowledge, skill, and/or ability required to perform this job successfully. Reasonable accommodation may be made to enable individuals with disabilities.

The requirements listed below represent the knowledge, skill, and/or ability required to perform this job successfully. Reasonable accommodation may be made to enable individuals with disabilities.

Education and/or Experience

• High school diploma or general education degree (GED).
• Minimum of one year of clerical experience.
• Knowledge of office principles and practices and experience with the operation of standard office business machines.

Language Skills

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.

Mathematical Skills

• Ability to add, subtract, multiply, and divide in typical units of measure using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage and to create and interpret bar graphs.

Reasoning Ability

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills

• Intermediate knowledge level of standard office software, including email, spreadsheets, presentation software, and word processing software.
• Minimum typing/keyboarding speed of 50 WPM.
• Adobe Professional, Microsoft Office 365, and Zoom experience are a definite plus.
• Familiarity with QuickBooks Online is a definite plus.

Certificates, Licenses, Registrations

• None required.

Other Skills and Abilities

• Ability to organize and track work.
• Good verbal and written communication skills.
• Attention to detail is a must.
• Ability to learn internal software applications that apply to the specific position.
• Ability to prioritize work and manage multiple projects simultaneously.
• Must maintain a professional demeanor in personal appearance and positive internal and external relations.
• Must maintain strict confidentiality regarding business operations.
• Needs to anticipate deadlines and meet them in a timely manner.

Other Qualifications

Must not have an insurance sales/broker license or have worked or been employed by an insurance company for 12 months, at a minimum.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is:

• Regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear.
• Occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl and taste or smell.
• Regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds.
• Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.

WORK ENVIRONMENT

The noise level in the work environment is usually moderate.

Job Type: Full-time

Pay: From $23.40 per hour

Expected hours: 37.5 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Microsoft Excel: 2 years (Preferred)
• Clerical: 1 year (Required)

Ability to Relocate:

• Columbia, MO 65203: Relocate before starting work (Required)

Work Location: In person

Salary : $23