What are the responsibilities and job description for the Administrative Assistant - Accounting position at NNR Global Logistics USA, Inc.?
Job Summary :
Administrative Assistant Accounting is responsible for coordinating, calculating, posting and verifying documents to obtain and record financial data for use in maintaining accounting and statistical records. Receptionist duties for office.
Duties & Functions
Essential
- Daily ACH Duty Payments.
- Check ACH weekly to ensure payables are entered.
- Daily check runs, copy and file checks and mail.
- Check request forms / checks to be checked twice a week.
- Check copies to head office after bank reconciliation is done and checks are three months old.
- Open and distribute mail daily.
- Maintains vendor spreadsheet.
- Makes and files extra copies of expense checks.
- Back up for Accounts Receivable and Accounts Payable.
- Answer incoming calls for entire office and field calls to correct contact or department.
- Customer service skills for communicating with incoming calls and internal communications.
- Match up truck bills with items protected in the computer system. Input truck payments into the computer.
- Pay expense invoices, reconciles bank statements as needed.
- Perform other duties as assigned.
QUALIFICATION STANDARDS
Education & Experience :
Physical requirements :
