Accounting Administrative Assistant

Job Description

Job Description

ACCOUNTING ADMINISTRATIVE ASSISTANT JOB DESCRIPTION

February 2025

The following is the basic job description of the Accounting Administrative Assistant position as of the above date. Any alterations, substitutions, or additions must be approved in writing by two of the following people : Human Resource Manager, Accounting Manager, Controller / Accounting Director and President. This position reports directly to the Accounting Manager and indirectly to the Accounts Receivable Manager and Accounts Payable Manager.

Job Classification : Non-exempt

Basic Function : The Accounting Administrative Assistant is responsible for providing administrative support to the Finance department, which includes Accounting, Accounts Receivable and Accounts Payable. This role requires a high degree of accuracy and attention to detail. The ideal candidate will be a proactive and organized individual with excellent communication and interpersonal skills that wants to work in office five days a week.

Essential Functions :

• New customer setup in our ERP, which involves working with sales and accounts receivable to ensure that records are complete
• Processes changes to master data for both customers and vendors
• Maintenance of our customer sales tax certificate database :

Load all new customer certificates

Sorting and distributing the daily incoming mail

Desired Competencies :

Required Education, Experience and / or Qualifications :

Metrics for Success :

Work Environment :

This job operates in a professional office environment, with an opportunity to work remotely when necessary. This role routinely uses standard office equipment such as computers, phones, photocopier, and standard software suite(s), such as the ERP system, and the Microsoft Suite of products.

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand, walk or sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear. The employee must occasionally lift and / or move objects up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.