AR/AP Specialist

Job Summary:

The AR/AP Specialist at MMC Land Management plays a crucial role in ensuring accurate and timely billing for landscaping services, including maintenance, builder services, and seasonal activity/projects. This position involves preparing invoices, tracking payments, and coordinating with clients and internal teams to ensure smooth financial transactions

Key Responsibilities:

• Invoice Preparation & Processing:
• Generate and issue invoices for land management services, including one-time projects and recurring maintenance contracts.
• Ensure invoices reflect accurate labor, materials, and service costs.
• Apply any discounts, promotions, or special agreements as needed.
• Accounts Receivable Management:
• Track and manage outstanding invoices, sending payment reminders and contacting clients when necessary.
• Reconcile payments with invoices to ensure accuracy.
• Lead collection efforts for overdue accounts while maintaining positive customer relationships.
• Compliance & Documentation:
• Ensure all invoices comply with local tax regulations and company policies.
• Maintain organized records of invoices, contracts, and payment receipts.
• Prepare reports on billing trends, revenue, and outstanding balances for management.
• Customer Support & Communication:
• Respond to client inquiries regarding invoices, payments, and service charges.
• Work closely with the sales and operations teams to clarify project details and pricing.
• Address and resolve billing disputes professionally and efficiently.
• Credit Card and Fuel Card Management:
• Perform routine review of activity to ensure compliance with business procedures.
• Input activity into Quickbooks to ensure appropriate classifications.
• Additional Accounting Functions:
• Ad hoc reporting as needed.

Qualifications & Skills:

• Experience in invoicing, billing, or accounts receivable, preferably in the landscaping, construction, or service industry.
• Proficient in accounting software (e.g., QuickBooks Online and Aspire).
• Proficient in Microsoft Office and Excel.
• Strong attention to detail and accuracy in financial transactions.
• Excellent communication and customer service skills.
• Ability to handle sensitive financial information with confidentiality.
• Bachelor’s degree in accounting or commensurate experience.

Preferred Skills:

• Experience with service-based or contract-based billing.
• Familiarity with landscaping or like service industry pricing models (e.g., per-project, per-hour, or seasonal contracts).
• Strong organizational and time-management skills.
• Sales tax knowledge is a plus.
• Payroll processing experience is a plus

Job Type: Full-time

Pay: Up to $25.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Overtime

Ability to Commute:

• Gibsonia, PA 15044 (Required)

Work Location: In person

Salary : $25