What are the responsibilities and job description for the Administrative Associate - Onsite position at MMS?
MMS is an innovative, data-focused CRO that supports the pharmaceutical, biotech, and medical device industries with a proven, scientific approach to complex trial data and regulatory submission challenges. Strong industry experience, technology-enabled services, and a data-driven approach to drug development make MMS a valuable CRO partner, creating compelling submissions that meet rigorous regulatory standards. With a global footprint across four continents, MMS maintains a 97 percent customer satisfaction rating, and the company has been recognized as a leading CRO in Global Health & Pharma’s international awards programs for the last three consecutive years. For more information, visit www.mmsholdings.com or follow MMS on LinkedIn.
This position is based onsite fulltime at our Canton, MI Headquarters.
Responsibilities:
- Organizing company meetings, including scheduling travel, scheduling meetings, sending reminders, organizing catering, and prepares minutes and action items as directed.
- Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate team.
- Managing management teams’ calendars including making appointments and prioritizing the most sensitive matters.
- Completing expense reports for management.
- Running high-level office errands, for example: picking up materials from print shops, food or beverages for meetings, etc.
- Providing administrative support by reading, researching, and routing correspondence, including those of a sensitive, confidential or non-routine nature; drafting letters and documents; collecting and analyzing information; and initiating communications. Prioritizing conflicting needs; handles matters expeditiously and proactively, and follows-through to successful completion, often with deadline pressures.
- Builds and maintains a network of relationships (e.g., leadership team, leadership teams' direct reports, Operations, etc.) to obtain information and assistance as required and to portray a professional executive's office.
- Assisting with special projects and performs other job functions as assigned.
Job Requirements:
- College degree in Administration, Business, or related experience preferred.
- 3 years of experience in an Administrative or Executive Assistant position preferred.
- Time management and ability to meet deadlines.
- Verbal and written communication skills.
- Strong organizational skills and ability to multitask.
- Ability to work independently in a fast-paced environment and demonstrate the ability to multitask.
- Strong customer and service focus.
- Possess a high degree of initiative, sound judgment and sensitivity in managing highly confidential materials with absolute discretion.
- Problem-solving and decision making.
- Proactivity and self-direction.
- Interpersonal skills.
- Proficiency with MS Office Applications.
