Office Manager

Job Type

Full-time

Description

Do you love making to-do lists and getting things done? Do you pride yourself on your attention to detail and can-do attitude? Then join our dynamic team as Office Manager!

Who are we?

Moatable is a forward-thinking, user-focused global SaaS company that is passionate about creating groundbreaking solutions and pushing the boundaries of what's possible. With a diverse and talented team, we foster a collaborative environment where creativity and out-of-the-box thinking thrive. We operate two major companies in the Downtown Phoenix area: Lofty, a real-estate technology company, and Trucker Path, a trucking navigation app. Located in the Warehouse District in a beautiful 17,000 square foot building, we are seeking a highly organized Office Manager to join our team and deliver best-in-class experiences for our employees and guests. This role is key to keeping our office running smoothly, supporting day-to-day operations, and cultivating a welcoming, efficient, and energized workplace environment. Join us on our exciting journey and help shape the future of technology!

What’s the job?

This is a dynamic, hands-on Office Manager role perfect for someone who loves keeping things running behind the scenes while being the go-to person for office support, employee experience, and facilities coordination. You’ll work closely with HR, IT, and leadership to ensure our Phoenix office is functional, friendly, and fun—a space where people love to work.

This is a full-time, in-office role based at our beautiful, light-filled Phoenix headquarters. You'll be onsite five days a week, working in a vibrant, collaborative environment designed to inspire connection, creativity, and a great workday experience. The position reports to the Senior Human Resources Business Partner.

• Oversee the day-to-day operations of the Phoenix office to ensure a smooth and efficient work environment
• Coordinate with local vendors to schedule building maintenance and repairs as needed
• Be onsite to support inspections, service appointments, and building access requests
• Manage kitchen inventory, placing orders and stocking snacks, beverages, and other essentials
• Collect, sort, and distribute mail and deliveries (USPS, FedEx, etc.)
• Maintain office and HR supply inventories, including organization of storage areas
• Track and manage the office budget, ensuring expenses remain cost-effective and aligned with financial guidelines
• Welcome guests and coordinate with internal teams to support visitor logistics and onsite meetings
• Assist with onboarding support, including workspace setup, equipment coordination, and building access for new hires
• Support facilities and security management, including maintaining badge access and communicating with building/property management
• Plan and coordinate internal office events and meetings, including room reservations, catering, and logistics
• Help drive employee experience initiatives, such as team celebrations, culture events, and recognition effort
• Ensure the office remains clean, organized, and presentable, working closely with cleaning services as needed
• Provide basic care for office plants, including watering and fertilizing on a regular schedule
  
  

Requirements

What are we looking for?

• High school diploma or equivalent; additional certifications in office management, administration, or hospitality are a plus
• 1–2 years of experience in office management, administrative support, or a related role
• Familiarity with vendor coordination, and basic facilities management is preferred
• Strong organizational and multitasking skills, with the ability to prioritize and manage time effectively in a fast-paced environment
• A “get-it-done” attitude with the initiative to solve problems and take ownership of responsibilities
• Exceptional communication and interpersonal skills to engage with employees, vendors, and visitors professionally and warmly
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office systems
• Comfort working independently and proactively managing office needs
• Experience coordinating office events, team gatherings, or culture-building activities is a plus
  
  

Anything else? Absolutely! Benefits and Perks:

Benefits

This is a place where every day we are inspired by our teammates, encouraging each other to be our best. The environment is friendly and supportive! And we feel it’s important to reward our team with competitive pay and benefits. Here are some of the highlights:

• Health Insurance: FREE medical coverage for employees for one of our plan options! And the ability to add dependents or choose an alternative plan and still receive a credit to keep costs down.
• Paid Time Off: Work hard, play hard! In addition to 10 holidays, we offer paid time off so that you can achieve a healthy work-life balance.
• Paternity Leave: We support our team members as they grow their families! Once you qualify for FMLA, you are eligible to receive up to 6 weeks of paid paternity time to bond with a new child.
• Employee Assistance Program: We are proud to offer free access to SupportLinc, a global platform that provides on-demand care as you navigate personal or professional challenges. This confidential and compassionate support system is available to you and your family members anytime you need help.
• Team Building: We may work across time zones and countries, but we’re still united. We host a monthly schedule of team activities, quarterly town halls, open Q&A sessions, and other special events…so many fun ways for us to connect and support one another.
• Growth Opportunities: When our people grow…we grow! We offer leadership training, development journeys for core teams, and coaching/mentoring opportunities. Constant growth and development are inherent in our culture.
• Tools To Do The Job: We ensure you are hooked up with the tools, equipment, and systems you need. We begin the process prior to your start date, so you are ready to rock ‘n roll on your first day.
• What Else? We provide a 401(k) company match and 100% company-paid life/AD&D insurance/short-term disability. Our ultimate goal is to support you and your overall wellness.
  
  

Join our growing team and let’s have fun building this business together!