What are the responsibilities and job description for the CENTRAL OFFICE CLERK - FACILITIES position at Mobile County?
The duties include but are not limited to:
- Reports to and provides administrative assistance to the Executive Manager and Director.
- Typing duties (i.e. Purchase Orders, Statistical Charts, Requisitions, and other material from rough draft, general verbal, and written instructions).
- Responsible for issuing Purchase Orders, Requisitions, and Work Orders.
- Responsible for completion of Work Orders.
- Files correspondence, Invoices, Purchase Orders, Requisitions, forms and other materials alphabetically, numerically, chronologically, or by other established classifications.
- Answers telephone.
- Operates communications systems.
- Provides needed information and materials.
- Directs inquires to other personnel as necessary.
- Maintains various financial, bookkeeping, and other clerical records and files.
- Works closely with all Facilities Department Personnel and Department Heads.
- Responsible for data for insurance claims.
- Responsible for office supplies and inventory records.
- Other duties as assigned by the Executive Manager and Director.
- This Position may also be required to work after hours and on weekends when necessary.
QUALIFICATIONS:
Must be a high school graduate from a regionally accredited school or have a GED equivalent.
Must have at least five (5) years of experience in clerical and computer reporting.
Must have extensive knowledge in working with data programs including spreadsheets in Microsoft Access, Excel, Word, Outlook, or equivalent word processing software.
Must have the ability to set priorities and meet deadlines.
Must have the ability to communicate effectively, both orally and in writing.
Must have the ability to perform daily work involving written or numerical data and to establish and maintain effective working relationships with department heads and other employees.
Must have the ability to communicate clearly with the public and employees, function with a high degree of independence and initiative, work well under pressure, and understand and interpret complex oral and written instructions along with some basic computer knowledge.
SALARY: $CT03
**Applicants selected for classified positions must undergo (or have undergone) an ABI/FBI criminal history background check (fingerprinting administered through sites selected and approved by the MCPSS and State of Alabama Education Department) and be declared suitable and fit to teach under state law. Applicants selected must also pass a drug-screening test via forms provided by Human Resources during the selection process.**
THE MOBILE COUNTY PUBLIC SCHOOL SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER.