What are the responsibilities and job description for the Accounts Payable Coordinator position at Mohr Talent?
Summary
An education-focused organization is seeking an Accounts Payable Specialist with strong accounting expertise and experience managing high-volume accounts payable tasks. This role ensures accurate and efficient processing of invoices, vendor payments, and related transactions, supporting an environment dedicated to student success.
Key Responsibilities
Invoice Processing & Data Entry
- Review, audit, and enter vendor invoices into NetSuite.
- Perform 3-way matching (purchase order, receiving records, and invoice).
- Prepare and upload large accounts receivable data files into NetSuite.
Vendor & Customer Relations
- Interact with vendors, internal teams, and external customers to resolve payment issues.
- Reconcile vendor statements and respond to inquiries.
Accounts Payable Management
- Audit and verify corporate credit card activities.
- Reconcile invoices to weekly wire transfers.
- Execute check runs, process ACH payments, and manage void checks.
- Conduct AR vs. AP reconciliations as needed.
- Prepare, maintain, and report 1099 records.
Compliance & Reporting
- Follow internal controls for all AP transactions.
- Print and file accounts payable reports.
- Meet weekly and monthly department deadlines.
- Support special projects and provide reports upon request.
Collaboration & Confidentiality
- Coach and assist internal stakeholders on AP procedures.
- Maintain a high level of confidentiality.
- Contribute to a positive and organized work environment.
Skills and Qualifications
- Strong understanding of advanced accounting and bookkeeping principles.
- Ability to calculate, post, and manage accounting figures with high accuracy and attention to detail.
- Excellent verbal and written communication skills.
- Strong organizational skills and the ability to prioritize tasks to meet deadlines.
- Proficiency in Microsoft Excel (including formulas, pivot tables, and VLOOKUPs).
- Familiarity with Microsoft Windows applications (Outlook, Word).
- Oracle NetSuite knowledge preferred.
- Skilled in 3-way matching and full-cycle AP processes.
- Experience with high-volume accounts payable.
Requirements
- Associate’s degree (preferred).
- 5 years of full-cycle AP experience with heavy volume.
- Proficiency in Oracle NetSuite.
- Advanced skills in Microsoft Excel.
- Experience with e-procurement (3-way match).
- Strong data entry capabilities.
- Detail-oriented with solid internal and external customer relations experience.
- Familiarity with 1099 filing.
MOHR Talent is an equal-opportunity employer and complies with all applicable federal, state, and local nondiscrimination laws. We provide equal employment opportunities regardless of race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, gender identity, genetic information, military/veteran status, or any other protected status. If you believe you have been discriminated against or have concerns about our compliance, please contact our Human Resources department at hr@themohrgrp.com
