AP and AR/ Accounting Assistant

Job Title: AP & AR/ Accounting Assistant
Location: Pittsburgh, PA
Reports to: Controller

Position Overview:
We are seeking an organized and detail-oriented Accounts Payable / Accounting Assistant to support financial operations. Responsibilities include managing accounts payable, invoicing, collections, payroll processing, cash receipts, and customer statements. The ideal candidate will have strong accounting skills and the ability to multitask efficiently in a fast-paced environment.

Key Responsibilities:

• Accounts Payable: Process invoices, manage vendor payments, maintain vendor records, and reconcile accounts payable ledgers.
• Invoicing: Generate accurate service/project invoices and address client billing inquiries.
• Collections: Monitor accounts receivable, follow up on overdue accounts, resolve disputes, and prepare aging reports.
• Payroll: Assist in processing weekly payroll, ensuring accurate tax and deduction calculations.
• Cash Receipts: Record and deposit incoming payments, reconcile cash receipts with bank deposits, and generate reports.
• Statements: Reconcile accounts payable vendor statements.
• Additional Duties: Assist with various accounting functions as required.

Qualifications:

• 1-3 years in accounting, accounts payable, accounts receivable, or related roles.
• Proficient in accounting software (e.g., Foundation, Microsoft Dynamics) and Microsoft Excel.
• Strong written and verbal communication.
• Ability to multitask and prioritize in a fast-paced environment.
• Construction industry experience and knowledge of payroll systems is a plus.

Work Environment:

• Full-time in-office position based in Pittsburgh, PA.
• Standard office hours, with occasional overtime during peak periods.

Job Type: Full-time

Expected hours: No more than 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Associate (Preferred)

Ability to Commute:

• Pittsburgh, PA 15205 (Required)

Work Location: In person