Director of Operations

The Monmouth Park Charity Fund (MPCF) Director of Operations is a 30-hour per week paid staff position reporting to the Board of Trustees and is responsible for the management of the organization and implementation of its grant programs, as well we its special events.

Responsibilities include:

• Manage the grant process for the Traditional Legacy Grants, Accomplish More Together, and Emergency Assistance. Assist, as needed, with the Winner’s Circle Society.
• Partner with co-chairs in supervising and overseeing MPCF fundraising events, including but not limited to, the Annual Kentucky Derby Day Celebration and Distribution of Funds Tea.
• Collaborate with the Board of Trustees in developing a strategic plan to engage new donors.
• Research grant opportunities to support MPCF fundraising efforts.
• Support the Board of Trustees by preparing meeting agendas, briefing packages and financial reports. Attend meetings, as well as take and distribute minutes.
• Maintain and update the Board of Trustees Manual including, but not to, resumes, signed documents including Conflict of Interest, policies and procedures.
• Manage the Trustee Scorecard process by engaging the Board Member and following-up.
• Welcome new Board of Trustee members by providing the individual with MPCF documents, information and policies. Engage new Trustees in activities and events based on their interests.
• Assist Board of Trustees Standing Committees by scheduling meetings, recording minutes, providing needed information, and following up on assigned tasks. Create a timeline for each committee broken down into subcategories to keep track meetings and projects.
• Prepare MPCF communications as necessary for Trustees, donors, volunteers, etc. Update the Board of Trustees’ portal and MPCF website as well as prepare and distribute the Quarterly Newsletter.
• Support the MPCF Treasurer in preparing the MPCF Quarterly Reports and Annual Budget.
• Maintain financials, handle bank deposits, pay vendors, process credit cards and money transfers. Renew software licenses, insurance policies, and vendor contracts.
• Recruit, train and manage volunteers.

Required Qualifications

• Proven leadership and management skills in the non-profit sector
• Event management experience including setting goals, creating timelines, managing vendors and meeting deadlines
• Financial acumen and budget development/management
• Proficient in Microsoft Office and fundraising software
• Organizational and time management skills
• Ability to multitask
• Strong written and interpersonal communication skills

Preferred Skills

• Experience in non-profit fundraising
• Strategic planner
• Familiarity with One Cause or similar programs

Education

· Degree preferred, but not required