Office Clerk II, Grants Accounting *Provisional

Job Description:

Job Function:

The Office Clerk II reports directly to the Specialist/Financial Grants. This senior level clerical position involves responsibility for independent performance of difficult and complex account keeping and clerical tasks requiring a thorough knowledge of department procedures. Must be proficient in the use of the College's automated account keeping system.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Maintain financial records, files and accounts.
• Performs independently the more complex and difficult tasks of the clerical unit.
• Create grants within the accounting system including set up of budgets.
• Write and input journal entries.
• Review and prepare grant budget transfers.
• Compiles fiscal data and assists in preparing reports for grant directors and external funders.
• File and copy documentation.
• Prepare required vouchers for billing of funders.
• Review and approve travel requests for grant personnel.
• Maintains logs for grant journal entries, requisitions approved and assigned grant numbers.
• Assists in the development and implementation of new or modified computer programs and systems related to account and financial records and reports.
• Revises, develops, and implements improved work procedures, forms and methods.
• Operates office equipment such as desktop computer, adding machine, fax, scanner, and phone system.
• Confers with grant personnel regarding budget discrepancies, appropriations, amendments and justifications.

MCC Expectations:

• Adheres to the College Code of Conduct.
• Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment.
• Maintains technological competencies utilized by the College.
• Commits to the philosophy of a comprehensive community college.
• Commits to professional growth. which includes seeking ongoing training in diversity, equity and inclusion to better serve students.

Requirements:

Required Qualifications:

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must currently hold the title of Office Clerk II, OR meet the following minimum qualifications for a provisional appointment;

EDUCATION AND/OR EXPERIENCE: Graduation from high school or possession of an equivalency diploma, plus EITHER:

• (A) Graduation with an Associate's degree or successful completion of at least sixty (60) credit hours from a college or university; OR,
• (B) Two (2) years paid full-time or its part-time equivalent office clerical or secretarial experience*; OR,
• (C) An equivalent combination of education and experience as defined by the limits of (A) and (B) above.

• Experience as a Teller, Cashier or Sales Clerk will not be considered appropriate experience for the purposes of these minimum qualifications.

LANGUAGE SKILLS:

Must have the ability to write reports and business correspondence. Ability to effectively present information and respond to questions from faculty, staff, students and the general public.

Preferred Qualifications:

• Bilingual and able to read, write, and speak Spanish, or other languages, proficiently

Additional Information:

Job Type: Full-time

Hours: 8:45am - 4:45pm

Salary: $39,797.72 - $50,895.13

Pay Transparency Disclaimer: The posted salary range represents the full salary scale for this position, which includes all pay steps within the range. The starting salary for all new hires is typically at the entry-level figure, as determined by the step placement of the Collective Bargaining Agreement. Progression through the range occurs over time based on established criteria such as length of service and performance. This range is provided to give applicants an understanding of the potential earnings over the course of a career in this role.

MCC offers a Flexible Work Policy for benefit eligible employees. Types of flexible work arrangements include flextime/staggered shifts, remote work/telecommuting and compressed work schedule. The availability of flexible work arrangements varies by division, department, and position, based upon business and operational needs. Limitations to flexible work arrangements are outlined in the official policy.

Prohibition of Remote Work Outside New York State: Remote work locations outside New York State are not authorized by the College due to out-of-state tax and regulatory implications. In limited circumstances, prompted by business or operational needs, the College may approve requests to work remotely outside of New York State, on a short term, temporary basis.

Monroe Community College prohibits discrimination based on race, color, religion, sex, sexual orientation, pregnancy, familial status, gender identity or expression, age, genetic information, national or ethnic origin, physical or mental disability, marital status, veteran status, domestic violence, victim status, criminal conviction, or any other characteristic or status protected by state or federal laws or College policy in admissions, employment, and treatment of students and employees, or in any aspect of the business of the College.

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Application Instructions:

The following documents MUST be submitted to be considered for this position:

1. Resume/CV
2. Cover Letter

Please note: As part of the application process all applicants will be asked to provide the contact information for 3 professional references. References will only be contacted after interviews have occurred and only for applicants who are considered as finalists for the opportunity they applied to.