What are the responsibilities and job description for the Interim Director, Admissions and Records position at Monterey Peninsula College?
Monterey Peninsula College
Interim Director, Admissions and Records
Salary: $8,662.00 - $10,525.00 Monthly
Job Type:
Job Number: 2024-00025
Closing: 2/10/2025 11:59 PM Pacific
Location: Monterey, CA
Division: Student Services
Description
The priority Screening Deadline is February 10, 2025, at 11:59 PM
JOB SUMMARY
Under general direction, within a broad framework of standard policies and procedures, plan, direct, supervise, coordinate, and manage the admissions and records operations of the College including student admissions, registration, record keeping and reporting, certification, graduation, and transcript processing and evaluation.
The contract for the Interim Director of Admissions and Records will be for a period of up to 18 months.
Example of Duties
DUTIES AND RESPONSIBILITIES
Assist in the development of goals and objectives for effective comprehensive programs in admission, records, registration, transcript evaluations and process, graduation and Veteran's certification in coordination with other areas of the college.
Organize, coordinate, oversee and implement (regular and late) registration procedures (in person, phone, web) for the District.
Plan and administer a system for reporting and accounting for District's Full-Time Equivalent (FTES) figures (320 Report) consistent with District, State and Federal regulations; evaluate problem areas and recommend solutions/alternatives for audit accountability.
Interpret and apply the State and Federal laws, rules, regulations and District policies and regulations relating to admissions, registration, residency, and records (grading and transcripts).
Analyze, create and/or update new policies, procedures and forms; coordinate admissions and registration activities with counseling, accounting, information system and instructional services and student information Federal Education Rights to Privacy Act (FERPA).
Prepare orientation for full time faculty regarding procedures for academic and attendance accounting regulations such as recording and reporting grades and attendance, withdrawals; ensure collection of information according to prescribed deadlines; supervise data entry of grades and attendance information; establish and verify appropriate dates and deadlines in accordance with regulations.
Train, supervise and evaluate staff; coordinate /assign priorities to staff to ensure efficient, responsive and friendly service to students, faculty, staff and administration.
Direct and monitor the student application, and enrollment process; prepare and disseminate information to students, faculty, staff and the general public regarding registration, records, enrollment, grades and class schedules.
Verify completion of requirements for students petitioning for graduation; notify students and counselors of deficiencies; generate graduation lists; delete ineligible students after final graduation check; enter graduation information on students' academic transcripts print graduation diplomas.
Serve as Principal Designated School Official (PDSO) for International Students Programs by functioning as the primary contact between the government and the District relating to international students.
Serve as liaison between the Admissions and Records office, Fiscal Services and Information Technology to coordinate processing of tuition assistance for all branches of the military service.
Determine residency in compliance with California law.
Coordinate the Veterans' certification program including certification of enrollment to the Veterans' Administration; monitor veterans' enrollment.
Prepare annual budget for the Admissions and Records office; hire and supervise part-time registration workers as necessary.
Prepare a variety of reports using installed software; prepare and maintain a variety of records and files.
Demonstrate an understanding of, sensitivity to, and appreciation for the diverse academic, ethnic, socio-economic, disability and gender diversity of students and staff attending and working on a community college campus.
Other Functions
Serve on college committees as required.
Perform other related duties as assigned.
Qualifications
Minimum
EDUCATION AND EXPERIENCE: Any combination of education, experience and training which would indicate possession of the required knowledge, skills and abilities listed herein. (For example, a Bachelor's Degree (or equivalent) and a minimum of five years of increasingly responsible experience in admissions, registration and student records.)
Knowledge of:
State and federal regulations and code sections including Administrative Code and Education Code;
California Chancellor's Office Program regulations;
college policies and procedures for admissions and records;
methods of interpretation and evaluation of student records, graduation requirements and eligibility;
and policies and procedures for managing/evaluating staff.
Ability to:
effectively organize, direct and manage the operations of the Admissions and Records office; formulate, interpret and administer policy and procedures;
understand and independently carry out oral and written instructions;
analyze situations and make decisions on procedural matters;
learn, explain and apply current and new policies, procedures, rules and regulations pertaining to Admissions and Records operations;
communicate effectively in both oral and written form;
work effectively with all levels of the District (students, faculty, management and staff), governmental representatives, community representatives, and the general public;
train, supervise and evaluate staff to ensure efficient, responsive and friendly service to students, faculty, staff and administration;
use interpersonal skills of tact, patience and courtesy;
prioritize and schedule work to meet schedules and time lines;
maintain security and confidentiality of records and information;
accurately and efficiently use a variety of word processing, spreadsheet and/or database programs to create/produce letters, reports, spreadsheets and other documents as needed to fulfill the requirements of the job;
learn and successfully use new software programs as required to fulfill the requirements of the job;
use appropriate and correct English grammar, spelling, and punctuation;
learn and successfully apply current/new office policies and procedures;
establish and maintain effective work relationships with those contacted in the performance of required duties.
Physical Effort/Work Environment:
Primarily indoor/office work environment, light to moderate physical effort, occasional standing or walking, periodic handling of lightweight parcels of 10 or more pounds.
Work Schedule / Supplemental Information
Exempt level position / 12 months per year
This position is located in Monterey, California. Work required from this position takes place predominantly onsite.
COMPENSATION
Starting Salary is $8,662 - $10,525 per month, depending upon experience and qualifications.
GREAT BENEFITS PACKAGE (no additional costs for benefits)
BENEFITS
Monterey Peninsula College offers excellent employee benefits, ranging from health, dental, vision, life insurance, employee assistance program (EAP), and long-term disability, provides sick leave and contributes to the CalPers retirement plan. Participation in tax deferred plans is available.
How to Apply
To be considered for review, applicants must submit the following materials online:
Completed Online Application including the Diversity Statement.
Cover letter (pdf) addressing interests in the position and a summary of how your design, theatre, and management experience has prepared you for this position - a maximum of two (2) pages in length
Resume (pdf) A detailed resume that summarizes educational preparation and professional experience for the position
Only items listed above will be reviewed by the screening committee. Human Resources does not accept additional materials such as letters of reference, test scores from other institutions, certificates of courses/programs completed, or letters of commendation from schools with your application. Such items, if included, will not be forwarded to the selection committee. If you are a finalist, HR will request any reference information that is required. Monterey Peninsula College reserves the right to close or continue the recruitment at any time.
CONDITIONS OF EMPLOYMENT
Offers of employment are contingent upon Governing Board approval. Employment with
Monterey Peninsula College is not complete or official until applicants meet all pre employment requirements. All new employees are required to submit proof of freedom from tuberculosis and proof of eligibility to work in the United States. Employees must sign the Oath of Affirmation of Allegiance, and submit fingerprints. The District is an equal opportunity employer. The policy of the District is to encourage applications from all persons. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status as a Vietnam era veteran, ancestry, or political or organizational affiliation.
Monterey Peninsula Community District is committed to achieving educational equity for all students as outlined in the District's Governing Board Goals, Educational Master Plan, Equal Employment Opportunity Plan, and Student Equity Plan. We provide students with a rich and dynamic learning experience that embraces differences - emphasizing collaboration, engaging students in and out of the classroom, and encouraging them to realize their goals and become global citizens and socially responsible leaders. When you join our team at Monterey Peninsula College, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice requiring broad collaboration among faculty, classified staff, administration, students, and community partners.
Monterey Peninsula College is designated as a Hispanic Serving Institution (HSI) and is an affiliate of the statewide Umoja Community of California Community Colleges. Monterey Peninsula College has a diverse student population that is a reflection of the communities it serves. MPC serves approximately 12,000 students (for the 2020-21 year). MPC's comprehensive curriculum and student services are designed to meet the needs of a diverse student body and include transfer, career and technical education, basic skills, and continuing education offerings.
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students, and community partners who are also committed to closing equity gaps. An equity-minded individual is a person who already does or has demonstrated the desire to:
(1) Understand the importance of holding ourselves accountable as educators for closing equity gaps and engaging in equitable practices;
(2) Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility;
(3) Encourage positive race-consciousness and embrace human difference;
(4) Reflect on institutional and teaching practices and aim to make them more culturally responsive; and
(5) Strategically build buy-in and participation among colleagues for equity-related initiatives.
Monterey Peninsula College seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals. All departments strongly encourage collaboration across disciplines to create inclusive, integrated, and interdisciplinary learning experiences. College faculty are expected to be knowledgeable about, and willing to use, different learning and teaching methods appropriate to the students they serve.
CANDIDATE TRAVEL REIMBURSEMENT
Monterey Peninsula College will provide up to $1,000 travel reimbursement to eligible candidates. A candidate is eligible for travel reimbursement when they have participated in an in-person interview for first- and/or second-level interviews, and when they live 50 miles or more from the College.
For questions, please contact:
Gerardo Cardenas Hernandez, Human Resources Specailist
gcardenashernandez @mpc.edu
Interim Director, Admissions and Records
Salary: $8,662.00 - $10,525.00 Monthly
Job Type:
Job Number: 2024-00025
Closing: 2/10/2025 11:59 PM Pacific
Location: Monterey, CA
Division: Student Services
Description
The priority Screening Deadline is February 10, 2025, at 11:59 PM
JOB SUMMARY
Under general direction, within a broad framework of standard policies and procedures, plan, direct, supervise, coordinate, and manage the admissions and records operations of the College including student admissions, registration, record keeping and reporting, certification, graduation, and transcript processing and evaluation.
The contract for the Interim Director of Admissions and Records will be for a period of up to 18 months.
Example of Duties
DUTIES AND RESPONSIBILITIES
Assist in the development of goals and objectives for effective comprehensive programs in admission, records, registration, transcript evaluations and process, graduation and Veteran's certification in coordination with other areas of the college.
Organize, coordinate, oversee and implement (regular and late) registration procedures (in person, phone, web) for the District.
Plan and administer a system for reporting and accounting for District's Full-Time Equivalent (FTES) figures (320 Report) consistent with District, State and Federal regulations; evaluate problem areas and recommend solutions/alternatives for audit accountability.
Interpret and apply the State and Federal laws, rules, regulations and District policies and regulations relating to admissions, registration, residency, and records (grading and transcripts).
Analyze, create and/or update new policies, procedures and forms; coordinate admissions and registration activities with counseling, accounting, information system and instructional services and student information Federal Education Rights to Privacy Act (FERPA).
Prepare orientation for full time faculty regarding procedures for academic and attendance accounting regulations such as recording and reporting grades and attendance, withdrawals; ensure collection of information according to prescribed deadlines; supervise data entry of grades and attendance information; establish and verify appropriate dates and deadlines in accordance with regulations.
Train, supervise and evaluate staff; coordinate /assign priorities to staff to ensure efficient, responsive and friendly service to students, faculty, staff and administration.
Direct and monitor the student application, and enrollment process; prepare and disseminate information to students, faculty, staff and the general public regarding registration, records, enrollment, grades and class schedules.
Verify completion of requirements for students petitioning for graduation; notify students and counselors of deficiencies; generate graduation lists; delete ineligible students after final graduation check; enter graduation information on students' academic transcripts print graduation diplomas.
Serve as Principal Designated School Official (PDSO) for International Students Programs by functioning as the primary contact between the government and the District relating to international students.
Serve as liaison between the Admissions and Records office, Fiscal Services and Information Technology to coordinate processing of tuition assistance for all branches of the military service.
Determine residency in compliance with California law.
Coordinate the Veterans' certification program including certification of enrollment to the Veterans' Administration; monitor veterans' enrollment.
Prepare annual budget for the Admissions and Records office; hire and supervise part-time registration workers as necessary.
Prepare a variety of reports using installed software; prepare and maintain a variety of records and files.
Demonstrate an understanding of, sensitivity to, and appreciation for the diverse academic, ethnic, socio-economic, disability and gender diversity of students and staff attending and working on a community college campus.
Other Functions
Serve on college committees as required.
Perform other related duties as assigned.
Qualifications
Minimum
EDUCATION AND EXPERIENCE: Any combination of education, experience and training which would indicate possession of the required knowledge, skills and abilities listed herein. (For example, a Bachelor's Degree (or equivalent) and a minimum of five years of increasingly responsible experience in admissions, registration and student records.)
Knowledge of:
State and federal regulations and code sections including Administrative Code and Education Code;
California Chancellor's Office Program regulations;
college policies and procedures for admissions and records;
methods of interpretation and evaluation of student records, graduation requirements and eligibility;
and policies and procedures for managing/evaluating staff.
Ability to:
effectively organize, direct and manage the operations of the Admissions and Records office; formulate, interpret and administer policy and procedures;
understand and independently carry out oral and written instructions;
analyze situations and make decisions on procedural matters;
learn, explain and apply current and new policies, procedures, rules and regulations pertaining to Admissions and Records operations;
communicate effectively in both oral and written form;
work effectively with all levels of the District (students, faculty, management and staff), governmental representatives, community representatives, and the general public;
train, supervise and evaluate staff to ensure efficient, responsive and friendly service to students, faculty, staff and administration;
use interpersonal skills of tact, patience and courtesy;
prioritize and schedule work to meet schedules and time lines;
maintain security and confidentiality of records and information;
accurately and efficiently use a variety of word processing, spreadsheet and/or database programs to create/produce letters, reports, spreadsheets and other documents as needed to fulfill the requirements of the job;
learn and successfully use new software programs as required to fulfill the requirements of the job;
use appropriate and correct English grammar, spelling, and punctuation;
learn and successfully apply current/new office policies and procedures;
establish and maintain effective work relationships with those contacted in the performance of required duties.
Physical Effort/Work Environment:
Primarily indoor/office work environment, light to moderate physical effort, occasional standing or walking, periodic handling of lightweight parcels of 10 or more pounds.
Work Schedule / Supplemental Information
Exempt level position / 12 months per year
This position is located in Monterey, California. Work required from this position takes place predominantly onsite.
COMPENSATION
Starting Salary is $8,662 - $10,525 per month, depending upon experience and qualifications.
GREAT BENEFITS PACKAGE (no additional costs for benefits)
BENEFITS
Monterey Peninsula College offers excellent employee benefits, ranging from health, dental, vision, life insurance, employee assistance program (EAP), and long-term disability, provides sick leave and contributes to the CalPers retirement plan. Participation in tax deferred plans is available.
How to Apply
To be considered for review, applicants must submit the following materials online:
Completed Online Application including the Diversity Statement.
Cover letter (pdf) addressing interests in the position and a summary of how your design, theatre, and management experience has prepared you for this position - a maximum of two (2) pages in length
Resume (pdf) A detailed resume that summarizes educational preparation and professional experience for the position
Only items listed above will be reviewed by the screening committee. Human Resources does not accept additional materials such as letters of reference, test scores from other institutions, certificates of courses/programs completed, or letters of commendation from schools with your application. Such items, if included, will not be forwarded to the selection committee. If you are a finalist, HR will request any reference information that is required. Monterey Peninsula College reserves the right to close or continue the recruitment at any time.
CONDITIONS OF EMPLOYMENT
Offers of employment are contingent upon Governing Board approval. Employment with
Monterey Peninsula College is not complete or official until applicants meet all pre employment requirements. All new employees are required to submit proof of freedom from tuberculosis and proof of eligibility to work in the United States. Employees must sign the Oath of Affirmation of Allegiance, and submit fingerprints. The District is an equal opportunity employer. The policy of the District is to encourage applications from all persons. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status as a Vietnam era veteran, ancestry, or political or organizational affiliation.
Monterey Peninsula Community District is committed to achieving educational equity for all students as outlined in the District's Governing Board Goals, Educational Master Plan, Equal Employment Opportunity Plan, and Student Equity Plan. We provide students with a rich and dynamic learning experience that embraces differences - emphasizing collaboration, engaging students in and out of the classroom, and encouraging them to realize their goals and become global citizens and socially responsible leaders. When you join our team at Monterey Peninsula College, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice requiring broad collaboration among faculty, classified staff, administration, students, and community partners.
Monterey Peninsula College is designated as a Hispanic Serving Institution (HSI) and is an affiliate of the statewide Umoja Community of California Community Colleges. Monterey Peninsula College has a diverse student population that is a reflection of the communities it serves. MPC serves approximately 12,000 students (for the 2020-21 year). MPC's comprehensive curriculum and student services are designed to meet the needs of a diverse student body and include transfer, career and technical education, basic skills, and continuing education offerings.
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students, and community partners who are also committed to closing equity gaps. An equity-minded individual is a person who already does or has demonstrated the desire to:
(1) Understand the importance of holding ourselves accountable as educators for closing equity gaps and engaging in equitable practices;
(2) Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility;
(3) Encourage positive race-consciousness and embrace human difference;
(4) Reflect on institutional and teaching practices and aim to make them more culturally responsive; and
(5) Strategically build buy-in and participation among colleagues for equity-related initiatives.
Monterey Peninsula College seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals. All departments strongly encourage collaboration across disciplines to create inclusive, integrated, and interdisciplinary learning experiences. College faculty are expected to be knowledgeable about, and willing to use, different learning and teaching methods appropriate to the students they serve.
CANDIDATE TRAVEL REIMBURSEMENT
Monterey Peninsula College will provide up to $1,000 travel reimbursement to eligible candidates. A candidate is eligible for travel reimbursement when they have participated in an in-person interview for first- and/or second-level interviews, and when they live 50 miles or more from the College.
For questions, please contact:
Gerardo Cardenas Hernandez, Human Resources Specailist
gcardenashernandez @mpc.edu
Salary : $8,662 - $10,525
