What are the responsibilities and job description for the MOTOR VEHICLE CLERK I position at Morgan County, CO?
MORGAN COUNTY POSITION DESCRIPTION
TITLE Motor Vehicle – Clerk I GRADE 4
DEPARTMENT County Clerk & Recorder DIVISION Professional & Admin.
EXEMPT/NON-EXEMPT Non-exempt REVISED July 2018
GENERAL STATEMENT OF DUTIES:
Acting as an agent for the Colorado Department of Revenue, Division of Motor Vehicles. Performs
a variety of routine clerical work, according to the appropriate assignments. Performs all other job duties
as assigned.
Must be at assigned station by 7:52 a.m. daily prior to doors opening to the general public.
SUPERVISION RECEIVED:
Works under the general direction of the Clerk and Recorder or in her/his absence works under the
direction of the Chief Deputy Clerk.
ESSENTIAL JOB FUNCTIONS:
The following duty statements are illustrative of the essential functions of the job and do not include other non-
essential or marginal duties that may be required. The County reserves the right to modify or change the duties or
essential functions of the job at any time.
Computer literacy.
Ability to deal with the public in a friendly, alert, and polite manner.
Ability to communicate effectively with the general public and co-workers.
Ability to establish and maintain effective working relationships with employees and public.
Enter motor vehicle documents using data entry terminal.
General office knowledge and ability to perform administrative/clerical duties as required by position.
Answers telephones and conveys messages. Ability to understand and follow written and oral
instructions. Ability to type 50 wpm accurately. Ability to work independently. Ability to recognize and
maintain confidentiality as appropriate.
Operates office machinery which includes typewriter, cash register, calculator, copy equipment, and
fax equipment.
Continuously interacts with the public requiring professional demeanor and appearance.
Ability to make decisions in accordance with rules, regulations, laws, and procedures.
Ability to count cash, make change and balance cash drawer daily.
Waits on customers for all motor vehicle transactions including titles, registrations, and filing
mortgages.
Keep all alpha and numeric motor vehicle registration files and purges.
Logs in new title requests daily. Checks titles for accuracy. Prepares and processes titles and
registrations.
Files appropriate documents in “C File” daily. Update “C-File” weekly.
Record all mortgages daily.
Helps prepare renewals for mail each month.
Processing titles, reviewing them or completeness and accuracy, making postings to various records,
does routine inquiries of problems on paper work by telephone or letter.
Ability to make decisions in accordance with rules, regulations, laws, and procedures as set forth by
the Department of Revenue and State of Colorado.
Ability to understand and retrieve information from the Department of Revenue manuals and web
sites.
Answers questions and resolves routine problems over the phone and in person and on paperwork for
customers, dealers, etc.
Ability to file documents accurately and in a timely manner.
Assist with the Elections Department as an Election Worker as needed and be able to complete the
necessary training as required by the Secretary of State.
Willing to learn the processes and regulations related to the Election, Motor Vehicle and Recording
Department.
Ability to organize thoughts and tasks and to use time efficiently.
Ability to adapt well to change and to commit to County policy of continuous improvement.
Excellent language skills (skills, grammar, punctuation). Strong verbal, interpersonal and leadership
skills.
Be flexible when dealing with job requirements.
Other duties as assigned.
QUALIFICATIONS:
Equivalent combination of education and experience that satisfy the requirements of the job.
General clerical knowledge.
Knowledge of accounting principles and financial reporting.
Extensive knowledge of Microsoft Word and Excel as well as the internet.
10 key by touch and knowledge of office equipment.
NECESSARY SPECIAL REQUIREMENTS/PREREQUISITES:
Possession of a valid driver’s license.
Must be registered to vote in the State of Colorado.
Must submit and pass an annual CBI/FBI fingerprint check.
Must comply with Colorado Revised Statutes as per training hour requirements.
Must complete Emergency Management Institutes NIMS Courses IS-700 & IS-100 within
months of hire.
EDUCATION:
High school graduate or equivalent (GED).
WORK ENVIRONMENT:
Work is generally confined to a standard office environment.
PHYSICAL DEMANDS:
The following are some of the physical demands commonly associated with this position.
VISION - Individual must be able to read handwritten or printed material, and read from a
computer monitor.
environment is usually moderate.
LIFTING - Must be able to lift, carry, push or pull up to 25 pounds.
MOBILITY - Spends 40% of the time sitting, 40% standing, and 20% walking while operating
in the office. Occasionally* stoops, kneels, balances, reaches, crawls, and crouches while
performing manual office duties.
DEXTERITY - Frequent* use of eye, hand, and finger coordination enabling the use of
automated office machinery.
COMMUNICATION - Individual must be able to clearly understand the English language and
be understood while speaking the English language.
DRIVING - Individual must be able to operate a motor vehicle.
- Occasionally: Activity exists less than 1/3 of the time.
- Frequently : Activity exists between 1/3 and 2/3 of the time.
- Constantly : Activity exists more than 2/3 of the time.
Morgan County is an Equal Opportunity Employer. We consider applicants for all positions
without regard to race, color, religion, age, gender, gender identity, political affiliation, national
origin, sexual orientation, disability, genetic information, veteran status, or any other legally
protected status. Candidates whose disabilities make them unable to meet the requirements of
the position will still be considered fully qualified if they can perform the Essential Functions of
the job with reasonable accommodations.
Human Resources: Date:
