Employee Relations & Administration Coordinator

Position Summary:

The Employee Relations & Administration Coordinator will play a vital role in creating a positive,

supportive, and high-performance work environment that aligns with our organizational goals.

This person will oversee Human Resources programs and policies, employee benefits,

compliance, and community administration functions.

The Employee Relations & Administration Coordinator will be responsible for:

Human Resources:

Assisting Executive Director and other Directors in conducting recruiting, performance

and termination processes in accordance with company policy.

Counseling Directors and employees on issues related to EEO, ADA, recruitment,

performance and termination guidelines.

Onboarding and orienting new hires and promoted employees.

Performing general payroll duties as required by the community.

Ensuring required training courses are completed initially upon hire, and annually

thereafter, by all employees.

Assisting with investigations into employee complaints and conflicts, ensuring fair and

thorough examination of facts and circumstances.

Tracking and filing annual performance reviews and performance improvement plans.

Oversight of disciplinary process per company policy.

Benefit administration including 401K administration and employee enrollment.

Processing/filing workers’ compensation claims, FMLA requests, disability leaves.

Facilitating training programs for managers and employees on topics such as workplace

diversity, workplace harassment, sexual harassment, conflict resolution, and effective

communication to foster a harmonious workplace culture.

Maintaining employee break areas to include posting of all Federal and State Mandated

communications, internal and external postings, and company news.

Recruitment:

Posting open positions and promotional opportunities externally and internally as per

company policy.

Change to: Responsible for notification and posting open positions and promotion

opportunities per company policy.

Proactively and expeditiously filling open positions.

Coordinating and hosting on-site job fairs at community.

Attending external job fairs, partnering with community colleges and technical schools

Screening applicants and scheduling interviews.

Issuing new employment offer letters and promotional offers to all employees.

Collecting and verifying all necessary information for new applicants and hires, including

offer letters and ensuring the completion of onboarding procedures for all employees.

Coordinating orientation schedules and ensuring comprehensive training program is

completed upon hire.

Employee Appreciation:

Helping to create an environment where employees feel appreciated, valued and

respected.

Creating and overseeing unique employee retention and appreciation events and

programs. Establishing a monthly schedule.

Coordinating corporate incentive and bonus programs.

Recognizing employee birthdays and anniversaries.

Administration:

• Ensuring the confidentiality of office records, restricted information, and all employee
  
  
  

data, maintaining privacy at all times.

• Overseeing the processing of community payroll and time clock management.
• Creating and maintaining employee files including certifications and licenses.
• Maintaining all resident administrative files.
• Monitoring and reviewing equipment leases and performing accounts payables tasks.
• Maintaining office supply inventory.
• Reconciling monthly debit card and petty cash requisitions.
• Completing Check Scan - remote deposit of resident check payments.
• Other duties as assigned.
  
  
  

Qualifications/Skills/Educational Requirements:

• An Associate’s Degree (A. A.) or equivalent from two-year College or technical school; or
  
  
  

one to two years related experience and/or training; or equivalent combination of

education and experience.

• Human Resources experience and/or SHRM certification is a plus.