What are the responsibilities and job description for the Executive Administrative Assistant position at Motion Recruitment?
Grow your career as an Executive Administrative Assistant with an innovative global bank Tampa, FL. Contract role with strong possibility of extension. Will require working a hybrid schedule 4 days onsite per week.
Join one of the world's most renowned global banks and trusted brand with over 200 years of continuously evolving financial services worldwide. Will provide support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements, and providing other administrative tasks. You will work alongside some of the smartest minds in the industry who are excited to share their knowledge and to learn from you.
Contract Duration: 3 Months
Required Skills & Experience
- Bachelor's/University degree.
- 3 years of administrative experience working with C-suite Executives.
- Previous office administration experience within a large and complex financial services or similar organization.
- Very good time management & prioritization, ability to self-manage.
- Follow up skills with strong attention to detail and ability to multitask and prioritize.
- Highly proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook, Teams).
- Experience with PowerPoint deck preparation.
- Experience assisting with expense reporting.
- Positive attitude and strong work ethic.
- Excellent organizational skills and ability to work proactively without close supervision.
- Consistently demonstrates clear and concise written and verbal communication skills.
- Demonstrated ability to quickly gain command of new systems.
Desired Skills & Experience
- Previous office administration experience within a large and complex financial services or similar organization
What You Will Be Doing
- Directly supports a Managing Director and generally supports an entire department
- Manages day to day calendar(s) of senior management
- Coordinates all aspects of executive level manager appointments, meetings, receptions, and conference calls
- May prepare and review materials and correspondence for meetings
- Assist with creation/modification of presentations, spreadsheets, and other various documents
- Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
- Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
- Orders supplies and process invoices through Procure to Pay system
- Process and follow-up on Virtual Requests
- Assists in ad-hoc reports special projects as needed
Salary : $30 - $32
