Office Coordinator

Job Description

Seeking a highly organized and proactive Office Coordinator to support daily office operations. The Office Coordinator will be responsible for data entry for billing & invoicing, closing out jurisdictional permits, and general clerical duties. The Office Coordinator will play a crucial role in managing administrative tasks, maintaining office supplies, and ensuring a smooth and efficient work environment for the team. This is 100% onsite

Daily Responsibilities

• Verify Accuracy & Input Data into front end systems to initiate billing and invoicing
• Review Maps & Blueprints and reach out to municipalities to close the permits out following the completion of jobs
• Assist with initiating / tracking Utility Locate requests as needed
• Maintain filing systems and digital records
• Communication and Reporting using Google / MS Office Tools
• Track open items & Follow-Up as appropriate
• General Clerical Duties and Tasks like making copies, ordering office supplies, etc.
• Provide administrative support for the teams in the office, both in Ft. Myers and Apopka as well as field teams
• Receives and directs incoming calls and visitors to the appropriate personnel

Required Qualifications

• 1 Year(s) of Data Entry
• 1 Year(s) of Billing / Invoicing Experience (data entry not calculations)
• Demonstrated strong organizational skills and high attention to detail, and the ability to communicate effectively in person and in writing.
• Demonstrated proficiency in the use of computers, office equipment, and office software, including Google Suite and Office Suite. Particularly Excel / Sheets, Word / Docs, PowerPoint / Slides
• Proven strong customer service skills
• Strong written and verbal communication skills
• Proven ability to build and maintain relationships with team members
• Highly Organized Self Starter

Desired Qualifications

• Experience with Sunshine 811 program
• Telecom Construction or Construction environment experience

• EducationHigh School Diploma (or Equivalent)