HR Data and Records Specialist

JOB SUMMARY : Provides administrative support to the PACE Director, Center Manager / Assistant Director, Quality and Operations Director and Quality Manager. Maintains PACE personnel files and orients new employees and ensures orientation process is completed. Oversees and maintains adequate processes for effective ordering and inventory.

JOB RESPONSIBILITIES :

• Provides administrative support to the PACE Director, Center Manager / Assistant Director, Quality and Operations Director and Quality Manager.
• Provides a variety of staff support duties, which requires a range of skills and knowledge of organizational policies and procedures.
• Assists with disenrollment documentation of participants.
• Schedules and coordinates meetings, events, and interviews.
• Responsible for developing Power Point presentations, preparing binders and meeting agendas, generating reports and conducting data entry as needed.
• Responsible for the pre-hire process for new employees.
• Maintains PACE personnel files for employees, contractors, students / interns and volunteers
• Maintains personnel records accordingly in an approved filing system.
• Completes new employee orientation. Schedules orientation segments with other appropriate personnel to ensure new employees receive complete orientation to MEOC / PACE.
• Monitors staff credentials - professional licenses, CPR, other applicable certifications and TB screenings. Notifies appropriate personnel and / or PACE Center Manager when these are due for renewal. Maintains these documents in personnel file as updated.
• Schedules CPR certification classes for PACE personnel in collaboration with Transit Director.
• Responsible for the ordering of supplies for multiple PACE departments as directed by the PACE Director.
• Responsible for the entry of invoices into the electronic system for approval.Performs general clerical duties to include copying, faxing, mailing, laminating, filing, creating name badges for new employees.
• Creates and modifies documents using Microsoft Word, Excel, Publisher and PowerPoint and Electronic Health Record.
• Participates in the Quality Improvement program.
• Serves on the Emergency Management committee.
• Participates in staff meetings and in-service training sessions.
• Maintains the utmost confidentiality. Must be courteous, polite, and helpful to other staff members, participants and public.
• Acts within scope of authority as delegated by supervisor.
• Performs other job-related duties as requested.

QUALIFICATIONS :

High school graduate or equivalent.

Pleasant outgoing personality.

Ability to interact in a supportive manner with people from all backgrounds.

Ability to work under pressure and handle conflicting demands.

Proficiency in Microsoft Suite of products required.

Familiarity with electronic health records.

Excellent telephone skills and etiquette.

Experience in creating, filing, and retrieving documents.

Medically cleared for communicable diseases with up-to-date immunizations before participant contact.

Criminal history records check at hire.

Drug screen at hire.

SUPERVISORY RESPONSIBILITIES : None.