Office Manager

Day-to-Day Role as an Office Manager

As an

Office Manager

at Mountain Mojo Group, you are the glue that holds our team together—keeping our operations smooth, our schedules aligned, and our environment thriving. This role is perfect for someone who thrives on organization, communication, and follows processes consistently with attention to detail. You'll be the go-to person for ensuring our team has what they need to do their best work, whether that means handling invoicing, managing recurring daily and weekly tasks on the computer, keeping the office stocked and running efficiently, or jumping in to support leadership with key administrative tasks. You'll have the autonomy to make decisions, create structure where it's needed, and help shape the day-to-day experience for our team.

In this role, no two days will be exactly the same. One moment, you might be answering calls, managing general email accounts, or ensuring the office space is well-maintained, and the next, you could be assisting with travel planning or helping a team member navigate HR or benefits questions. You'll be a critical part of our internal communication flow, keeping everyone connected and informed. Weekly, you'll take the lead on client invoicing and accounts receivable, follow up on outstanding balances, and assist in drafting new business contracts. You'll also help build schedules for the team and attend internal meetings to ensure everything stays on track.

On a broader scale, you'll play a key role in financial reporting, reconciling expenses, and gathering data that informs strategic decisions. You'll collaborate closely with our

Integrator

and

Director of Internal Operations

, ensuring all aspects of office management align with our company's vision. Occasionally, you'll support hiring and onboarding new team members, assist with process improvements, and step in where needed to support accounts payable or other administrative projects.

At Mountain Mojo Group, we believe the

Office Manager

is more than just a behind-the-scenes role—it's an integral part of creating a workplace that's organized, efficient, and fun. If you're someone who loves keeping things running like a well-oiled machine, enjoys a mix of structure and spontaneity, and takes pride in being the person the team can rely on, this is the perfect role for you.

Human Skills that translate into successful Mojo team members (Mojies)

• Communication – is the most essential part of our jobs in marketing and affects every aspect of what we do. This means you strive always to find new ways to communicate to different audiences, as well as new ways to listen and understand different perspectives and personalities both with client and internal teams.
• Strong organization and attention to detail.
• Exceptional follow-through and ability to take direction.
• High level of self-discipline and independence in completing tasks.
• Adaptability and problem-solving , especially in a fast-paced environment.
• Vulnerability and openness—willing to learn and grow as part of a dynamic team. Willingness to receive and give honest and direct feedback.
• You are able to hold yourself and others accountable in the moment with empathy and understanding.
• You are able to successfully collaborate with a team, as well as set goals and accomplish tasks on your own.
• You make mistakes , learn from them and are better next time.
  
  

For more information on company culture, please visit https://mountainmojogroup.com/mission-why-mojo/

Technical Skills and Experiencethat translate into successful Mojo team members (Mojie's)

• Proficiency in Google Suite (Gmail, Docs, Sheets, Calendar, etc.)
• Experience with QuickBooks Online for invoicing and financial reporting, accounts payable and receivable
• Online banking and budget management
• bill.com, banking, Fathom, EngineBI, etc
• Technical writing
• contract writing, quoting, documenting processes, etc.
• Familiarity with Rippling (or similar HR software)
• Working with time log reports and running payroll
• Familiarity with Teamwork (Asana, Monday.com, or other project management tools)
• Experience with Slack (or similar internal communication platforms)
• Personality and Communication assessment tools - Talent Dynamics, Positive Intelligence, Prevue
• Docusign experience is preferred, but not required
• HubSpot
  

Preferred Skills

experience is preferred, but not required

• Human Resources
• reviewing and setting standards, benefits administration, etc.
• Proven experience in collaborating in a team environment
• Proven experience in vetting, interviewing and hiring for multiple positions
• Proven experience in risk management - managing and forecasting budgets and identifying potential risks ahead of time
• Familiar with EOS, GGOB or similar operating systems and profit sharing concepts
• Critical thinking and problem-solving skills
• Time management & time blocking
• Planning and organizing
• Decision-making
• Communication skills
• Influencing and leading
• Delegation
• Teamwork
• Negotiation
• Conflict management
• Adaptability
  

This Job Is Ideal For Someone Who Is

• Detail-oriented -- would rather focus on the details of work than the bigger picture
• Process-oriented -- loves to set and follow through on expectations that follow a team-wide process
• Creative -- loves to brainstorm creative ways to connect with new people and audiences
• Collaborative -- love to inspire others in thought and ideation as well as be inspired by others
• Dependable -- more reliable than spontaneous
• People-oriented -- enjoys interacting with people and working on group projects
• Adaptable/flexible -- enjoy doing work that requires frequent shifts in direction
• Achievement-oriented -- enjoys taking on challenges, even if they might fail
• Autonomous/Independent -- enjoys working with little direction
• Innovative -- prefers working in unconventional ways or on tasks that require creativity
• High-stress tolerance -- thrives in a high-pressure environment
  
  

The Details

• Job Type: Full-time/Salary
• Pay: $50,000.00 - $58,000.00 per year (DOE)
  
  

Hiring Process & Timeline

• Application Period: Open until filled
• Target Start Date: As soon as May 5, 2025
• Interview Process:
• First Round: 45-minute interview with a member of the Leadership Team.
• Skills Assessment: Assigned and completed before the second interview.
• Second Round: 45-minute interview with the Mojo Leadership Team.
  
  

Benefits

• 100% Company paid Health Insurance (EE only)
• Optional Health Savings Account
• 401(k) with company matching
• Dental Insurance
• Vision Insurance
• Flexible & Hybrid schedule
• Flexible Paid Time-Off Policy (20 days)
• Extra PTO for volunteer hours
• Unlimited unpaid time off
• Coaching (we have a great coach that takes time for soft skill and interpersonal communication improvement)
• Maternity & Paternity Leave
  
  

Schedule

• Monday to Friday (9a-5p)
• Flexible schedule to accommodate all that life throws at you
  
  

Supplemental Pay

• Bonus pay - Up to 20% of annual salary paid out quarterly based on profit sharing
  
  

Hyrbid Work - Ability To Commute/relocate

• Flagstaff, AZ 86004: Willing to commute regularly to or planning to relocate to AZ (or within a 5 hour drive before starting work. (Required)
• Minimum in-person requirement - full day once a quarter - Typically third Friday of Jan/April/July/Oct. (3 days in Oct for annual retreat)
• Preferred in-person schedule - 3-5 days per week in the office we have found allows for better communication, collaboration, and relationship building. We do our best to build culture remotely, but there is nothing like working and gathering together in person.
• Hybrid Work at Mojo - our office is a tool (you have 24/7 access), travel and work remotely around Mojo hours, work from home, flexible schedule to balance all that life throws at you, etc.
  
  

Education

• Bachelor's (Preferred)
  
  

Experience

• Office Management: 2 years (required)
• Digital Marketing: 2 years (preferred)
• Bookkeeping: 2 years (preferred)
• Human Resources: 2 years (preferred)