Administrative Assistant

Job Posting: Administrative Assistant

Mountain Shadows International Montessori School

Location: Boulder, Colorado

Schedule: Full-Time | 7:45 AM – 4:00 PM

Position Start Date: July 2025

Compensation: $20–$25/hour, depending on experience and qualifications

Are you highly organized, warm, and eager to support a thriving Montessori community? Mountain Shadows International Montessori School is seeking a professional, flexible, and team-oriented Administrative Assistant to join our dedicated staff. Located on a beautiful, nature-rich campus in Boulder County, we serve children ages 12 months through 12 years in an authentic Montessori environment that values independence, curiosity, and connection.This full-time position offers a unique opportunity to work closely with a passionate educational team while also helping manage key administrative and operational tasks that support the entire school community.

What You’ll Do:

• Serve as the welcoming presence in the front office - greeting families, staff, and visitors with warmth, professionalism, and a consistently positive attitude
• Assist with registrar responsibilities including enrollment, maintaining student records, and supporting clear, timely communication with families
• Help ensure school licensing documentation is accurate and up-to-date, supporting compliance with state and local regulations
• Coordinate school operations including scheduling, internal communications, and logistical support across teams
• Flexibly support in classrooms as needed, stepping in to assist guides and children from toddler through elementary
• Provide lunch breaks for classroom teachers and assistants on a regular basis and/or as needed to maintain smooth daily operations
• Assist with event planning and coordination, including parent education nights, staff celebrations, and community events
• Offer reliable, professional support to the Senior Leadership Team and Director of Operations, helping to keep schoolwide systems running smoothly
• Collaborate with colleagues to foster a respectful, mission-aligned, and child-centered school environment

Qualifications:

• Friendly, approachable demeanor with excellent verbal and written communication skills
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities efficiently
• Proficiency with Google Workspace (Gmail, Docs, Sheets, Drive, Calendar, Forms) and general computer literacy
• Comfort learning and navigating school-specific software platforms (e.g., Transparent Classroom, student information systems, digital sign-in systems)
• Ability to maintain accurate digital and physical records, manage confidential information, and support school communications
• Ability to obtain required state credentials to work in a licensed childcare facility, including: Colorado Shines PDIS registration, background check and fingerprint clearance, and required training in standard health and safety practices (can be completed upon hire)
• ​​Associate’s or Bachelor’s degree in administration, education, or a related field (preferred)
• Prior administrative experience or training
• Knowledge of or passion for Montessori education (preferred)
• A flexible, proactive mindset and strong commitment to collaboration and teamwork
• Bilingual in English and Spanish is a plus
• High level of professionalism and a warm, respectful presence in interactions with children, staff, and families

About Us:

Mountain Shadows International Montessori School is a joyful and inclusive learning community rooted in Montessori philosophy. Our beautiful indoor and outdoor environments reflect a deep respect for children and the natural world. We are dedicated to supporting the development of independent, compassionate, and capable learners.

To Apply:

Please submit your resume and a brief cover letter to . We look forward to welcoming a new team member who shares our passion for authentic Montessori education and community connection.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 8 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Commute:

• Boulder, CO 80301 (Required)

Ability to Relocate:

• Boulder, CO 80301: Relocate before starting work (Required)

Work Location: In person

Salary : $20 - $25