Executive Assistant

The Secretary to the CEO will provide high-level administrative support to the Chief Executive Officer, ensuring smooth day-to-day operations. The role involves managing schedules, coordinating meetings, handling confidential information, and assisting in the execution of office events and business functions.

Key Responsibilities:

1. Executive Support:

• Manage the CEO’s calendar, schedule meetings, and arrange travel plans.
• Prepare reports, presentations, and correspondence on behalf of the CEO.
• Handle confidential information with utmost discretion.

1. Communication Management:

• Act as a point of contact between the CEO and internal/external stakeholders.
• Draft emails, memos, and official communications.
• Screen and prioritize calls and messages for the CEO.

1. Meeting Coordination:

• Organize board meetings, leadership meetings, and other key events.
• Prepare agendas, take meeting minutes, and follow up on action items.

1. Office & Event Management:

• Oversee office operations to ensure efficiency.
• Plan and coordinate office events, corporate gatherings, and executive offsites.
• Liaise with vendors, caterers, and event organizers.
• Ensure seamless execution of corporate celebrations, team-building activities, and official functions.

1. Project & Task Coordination:

• Assist in managing strategic projects and cross-functional initiatives.
• Research and compile data for decision-making.

1. General Administrative Support:

• Maintain records, files, and documentation in an organized manner.
• Ensure compliance with company policies and procedures.

Qualifications & Skills:

• Bachelor's degree in Business Administration or a related field.
• Proven experience as an Executive Assistant, Secretary, or similar role.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to work under pressure and handle sensitive information.
• Strong interpersonal and problem-solving skills.