What are the responsibilities and job description for the Accounts Payable Analyst position at MPW Industrial Services?
JOB FUNCTION : To process accounts payable invoices in an accurate, timely and proficient manner.ESSENTIAL FUNCTIONS :
- Manage the full accounts payable cycle from receipt of invoice to payment; including coding invoices, matching purchase orders, obtaining approval, and processing invoices through the accounts payable system.
- Investigates and resolves complex problems associated with processing of invoices and purchase orders.
- Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons. Collaborate with various departments to resolve invoices for payment.
- Investigates and resolves purchase order receipts that have not been vouchered.
- Review and reconcile supplier statements, research, and correct discrepancies.
- Assist in preparation of batch check runs and ACH transactions.
- Responsible for imaging and record retention of all Accounts Payable documents.
- Assists with creation and updates of all supplier and employee master data for Accounts Payable ERP and P2P solutions.
- Assists with the administration, monitoring, and account reconciliation of the company credit card programs.
- Supports the company expense reimbursement process including :
- Review of employee expense reports and monitors compliance with internal policies
- Responds to employee inquiries related to expense process and policies
- Monitors past due expense reports and works closely with employees to timely process reports
- Prepare reports as requested by AP Supervisor or other management.
- Participates in end of month AP Financial Closing.
- Performs other duties as directed.ADDITIONAL RESPONSIBILITIES :
- Ensuring proper approval and matching on all accounts prior to payment.
- Has the authority to make unsupervised decisions consistent with the scope of responsibilities.#TalrooRequired SkillsKEY BEHAVIORS :
- Customer Service : Proactively developing customer relationships by making efforts to listen and understand the customer (both internal and external); anticipating and providing solutions to customer needs; giving high priority to customer satisfaction.
- Professionalism : Maintaining a high-quality professional appearance and standardizing to improve performance and reputation.
- Continuous Improvement : Refining and developing new tools and processes through creativity and innovation.
- Drive to Win : Passionate and candid; challenges are eagerly accepted and motivated to grow.
- Spirit of Family : Treating all people with respect by supporting and giving back to employees, customers, and local communities. Promoting opportunities within and through referrals.Required ExperienceQUALIFICATIONS :
- High School Diploma plus 3 years Accounts Payable experience. Associate Degree in Accounting or related degree preferred.
- Strong computer skills, including Microsoft Office and Teams. D. Edwards and / or 3 rd party AP automation software experience preferred.
- Ability to effectively present information and respond to questions from suppliers, associates, and management.
- Strong problem solving skills and ability to identify the issue and propose a resolution.
- Accurate with a strong attention to detail.
- Strong oral and written communication skills.
