What are the responsibilities and job description for the Corporate Events Coordinator NY position at MTK Resources Corp.?
Our client is looking for a contract to hire an Events Coordinator. This role is in office Monday through Friday. Hours are 9am to 5pm with OT as needed for events.
The Events Coordinator is responsible for the tracking of incoming event requests for internal and external events and managing the event management system. The Coordinator will also manage small internal events, including reserving in Resource Scheduler and creating diagrams. The Coordinator will assist the department as needed.
This role may offer the opportunity to contribute to broader initiatives and assume other responsibilities as directed by the Executive Director of Events Management and Programming and the Vice President for Institutional Partnerships
Responsibilities :
- Manage incoming requests for both internal and external events. As part of this, create and manage tracking sheet of all internal event requests submitted through the event management system (EMS).
- Manage and update team staffing calendar.
- Manage the company wide event scheduling program, Resource Scheduler (RS).
- Prepare and distribute the weekly upcoming events report. This report includes events on the calendar for the next two weeks and is distributed to the events team. It is used to update the senior staff.
- Manage materials for weekly inter-departmental events meeting, including diagrams and maintenance / security requests.
- Review and manage the employee Engagement calendar, visible on the company portal, with the Vice President of Institutional Partnerships and the Event Manager.
Communications and Training :
Event Support and Reception :
Other :