Summer Event and Clerical Aide

This posting closes for applications on May 31, 2024. Candidates can expect to hear back by June 3, 2024.

MUSKEGON AREA INTERMEDIATE SCHOOL DISTRICT

JOB DESCRIPTION

JOB TITLE:                            Summer Event and Clerical Aide 

CLASSIFICATION:                Hourly (Part-Time - Seasonal)

REPORTS TO:                      Director of Instructional Services

SUPERVISES:                       Not applicable

DEADLINE FOR APPLICATIONS:
All candidates must apply online at www.muskegonisd.org/jobs/.

TERMS:
This position is a temporary summer position offering no benefits. Retirement through the Office of Retirement Services (Pension Plus or Defined Contribution) for those who qualify.

SALARY RANGE:
This position is paid $13 per hour.

GENERAL JOB FUNCTION:

The Summer Event and Clerical Aide will support set up, monitoring, and closing of events taking place within the MAISD District at any MAISD building where events may take place.  This employee will also support updating the MAISD art collection and completing warehouse inventory.

MINIMUM QUALIFICATIONS:

1. Currently enrolled in high school or in possession of a high school diploma or its equivalent.  Minimum age of 16.
2. Possession of excellent communication and customer service skills.
3. Demonstrated proficiency with a variety of software and google applications
4. Possession of excellent organizational and interpersonal skills.
5. An ability to prioritize and address multiple tasks and responsibilities.
6. Ability to travel to buildings.

PREFERRED QUALIFICATIONS:

1. Ability to work both in a team setting and independently.
2. Experience in customer service or event services

PREFERRED COMPETENCIES: A MAISD Organizational Support Employee Skillfully Demonstrates...

 Understanding the Organization:

• Business Insight:  Keeps up with current and possible future policies, practices, and trends within the MAISD and public education
• Customer Focus:  Builds and delivers solutions that meet customer expectations

Making Complex Decisions:

• Thoroughly weighs the risks and benefits of different solution options in a timely manner
• Actively seeks input from pertinent sources to make timely and well-informed decisions (separates opinions from facts)
• Considers ethical factors and impact on all stakeholders in the decision-making process

Taking Initiative:

• Quickly and decisively takes action in fast-changing, difficult, and unpredictable situations
• Actively seeks and secures resources
• Continuously seeking to improve processes and procedures

Building Collaborative Relationships:

• Proactively develops relationships with a wide variety of people
• Anticipates conflict but finds common ground and ensures that all feel heard in high tension situations

Being Authentic:

• Keeps confidences

Being Flexible and Adaptable:

• Adapts style to fit the specific needs of others
• Serves as a source of confidence in high-stress situations

ESSENTIAL JOB FUNCTIONS:

1. Support administrative assistant staff including phone and reception functions, setting up events, checking in with presenters, and refreshing supplies.
2. Provides a range of direct assistance to the assigned staff.
3. Support for meetings, workshops, professional development sessions
4. Accepts responsibility for the coordination and facilitation of assigned special projects.
5. Accepts responsibility for maintaining necessary rules of confidentiality.

NOTABLE PHYSICAL REQUIREMENTS:

Occasional light to moderate lifting may be required. Normal office environment.

OPPORTUNITY FOR ADVANCEMENT:

Employees in this position have the ability to apply for available departmental administrative assistant positions within the organization.  Performance evaluations are strongly considered, when such promotional opportunities exist.

TYPICAL WORK ENVIRONMENT: 

Most work is done in a typical office environment.  Occasional errands and other assignments may be required in other building areas or elsewhere in the community. Administrative Assistants may be assigned to any MAISD department at any of its facilities in the District service area.

EVALUATION:

Employees in this classification are evaluated prior to the completion of probationary status and according to Board policy and guidelines thereafter.

TRAVEL/OVERTIME EXPECTATIONS:

Travel is normally confined to occasional errands in the community. 

PAY STRUCTURE: 

This is a part time, seasonal position. Employee should expect 18 - 28 assigned hours per week, with most time falling within the hours of 8am - 4pm.

It is the policy of the Muskegon Area Intermediate School District that no staff member, candidate for employment, program participant, or recipient of services shall experience discrimination on the basis of race, color, national origin, sex (including sexual orientation or transgender identity) disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category (collectively "Protected Classes”), in its programs and activities, including employment opportunities. Inquiries related to issues of discrimination on the basis of disability should be directed to the Director for Special Education at (231) 767-7249. All other discrimination inquiries or requests for special accommodations to participate in a program, event, or activity should be directed to the Associate Superintendent for Human Services at (231) 767-7213.

Salary : $13